About the Role

We are seeking a senior-level Executive Assistant to act as an operational partner to a highly mobile founder managing multiple businesses, investments, and growth initiatives.

This is not a traditional administrative or virtual assistant role.

This position is for someone who thrives on ownership, judgment, and structure, and who enjoys being the stabilizing force behind a fast-moving executive. The right candidate will reduce friction, protect focus, and build repeatable systems that allow the founder to operate at a high level across locations and projects.

Who This Role Is For

This role is ideal for an experienced EA who:

Has supported founders, CEOs, or principals directly
Is comfortable making decisions, not just executing tasks
Thinks in systems, not one-off solutions
Can push back respectfully and prioritize effectively
Is calm, organized, and proactive under pressure

If you are looking for a role where you are simply told what to do, this is not the right fit.

Core Responsibilities (Ownership-Based)

You will own the following areas end-to-end:

Inbox & Calendar Authority
Filter communications
Prioritize requests
Schedule strategically to protect executive focus
Travel & Short-Term Stay Logistics
Coordinate flights, ground transport, and Airbnbs
Build repeatable travel and transition systems
Follow-Up & Commitment Tracking
Ensure deals, conversations, and obligations are closed looped
Maintain accountability across people and projects
Relationship & CRM Management
Track professional relationships and touchpoints
Support networking and deal flow organization
Vendor & Contractor Coordination
Act as primary operational point of contact
Reduce executive involvement in logistics
Systems & Documentation
Create SOPs, templates, and checklists
Continuously improve operational efficiency
Light Content Operations Support
Coordinate filming windows
Liaise with editors or freelancers as needed

Employment & Travel Model

Primarily remote
Optional, planned travel (typically 3–7 days per month when required)
Travel is purposeful (onboarding, transitions, launches, content sprints)
This is not a live-in or constant-travel role

Required Experience & Skills

Must-Have:

5+ years supporting a founder, CEO, or senior executive
Excellent written and verbal communication
Strong judgment and discretion
CRM familiarity
Proven ability to operate independently
Experience managing inboxes, calendars, and logistics at scale

Nice-to-Have:

Startup or entrepreneurial environment experience
Operations or project management background
Content or marketing coordination exposure

How Success Is Measured

Success in this role is measured by:

Reduced executive stress and cognitive load
Improved clarity and prioritization
Fewer dropped balls
Smoother transitions between locations and projects
Proactive problem-solving without constant direction

Why This Role Is Unique

High trust, high autonomy
Direct partnership with a founder
Opportunity to build real systems from the ground up
Clear expectations and boundaries
Long-term growth potential as the business scales

Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Application Question(s):

What is the first thing you would take off a founder’s plate in your first 30 days, and why?
Describe a system you built or significantly improved for an executive or founder. What problem did it solve, and how did you measure success?

Experience:

executive assistant : 5 years (Required)

Work Location: Remote

Just In Tyme Consulting

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Senior Executive Assistant / Operations Partner (Remote + Optional Travel) !!