Key Responsibilities:

The position duties and responsibilities include, but are not limited to:

Administration, Accounting and Business operations support:

Track Purchase Orders, submit invoices and complete vendor registrations.
Maintain accounts payable and accounts receivable and complete reconciliation.
Work with ISS clients on invoice payment follow-ups and statement requests.
Assist in, review and monitor all banking functions.
Utilize and continually improve ISS project management tool to track project deliverables, prepare invoices, and analyze financial performance.
Review filed expenses from team and submit expense reimbursements.
Make payments to vendors.
Assist in reviewing and supporting CPA in accounting and taxation matters. Liaise ISS CPA and staff as needed.
Ensure coordination with third party providers for maintaining business insurance coverage and business compliance requirements.
Assist in continued administration of ISS retirement 401k plan.
Review and update ISS policies annually in coordination with global project managers.
Assist in hiring professionals and facilitating staff performance review.
Schedule periodic financial review meetings with global offices.

Marketing, Training and Business Development:

Coordinate ISS participation in national and international conferences.
Support business development by sending monthly updates and newsletters.
Provide web design support periodically and support website maintenance and updates as needed.
Maintain digital recordkeeping of official letters and files in coordination with ISS team.
Maintain and continually enhance ISS database management and storage.
Develop and implement ISS annual training plan and schedule, and support coordination of training program execution with ISS trainers.
Provide support on all office administration matters, as needed.
Participate in weekly (or more frequent) update call with US and EU Project Managers.

Required Skills And Abilities

Must have strong interpersonal skills, including professional tact and diplomacy.
Must be able to handle sensitive and confidential information.
Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs.
Must have strong working knowledge of common invoicing platforms, including SAP Ariba and other invoicing platforms.
Must possess strong business development skills.
Must have strong presentation skills.
Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.
Must have the ability to read, analyze, and understand information and ideas presented in writing.
Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested

International Safety Systems, Inc

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