Executive Assistant to the CEO (Part-Time, Remote)

Location: Remote (U.S.-based preferred)
Employment Type: Part-Time | Remote

About the Role

We are seeking a highly organized and resourceful Part-Time Executive Assistant (EA) to the CEO to provide strategic and administrative support in a fully remote capacity. This role goes beyond traditional assistant duties; you will act as a gatekeeper, communicator, and project coordinator, ensuring the CEO’s time and priorities are effectively managed.

This position is ideal for a proactive, detail-oriented professional who thrives in a remote environment and can balance flexibility with high accountability.

Key ResponsibilitiesCalendar & Scheduling

Manage the CEO’s calendar, ensuring priorities are aligned and conflicts resolved.
Coordinate meetings across multiple time zones.
Provide advance preparation materials and reminders.

Communication & Correspondence

Manage the CEO’s inbox, draft and edit professional correspondence.
Screen and route phone calls and messages.
Act as liaison between the CEO and internal/external stakeholders.

Meeting & Project Support

Prepare agendas, presentations, and briefing notes.
Manage meeting logistics (Zoom links, invites, document distribution).
Capture action items and follow up on commitments.
Provide support for special projects as assigned.

Travel & Logistics (Occasional)

Book flights, hotels, and ground transportation if needed.
Prepare itineraries and handle expense reporting.

Confidentiality & Discretion

Handle sensitive information with integrity and professionalism.
Exercise sound judgment on what requires the CEO’s direct attention.

Technology & Tools

Use Microsoft Office Suite or Google Workspace, Zoom/Teams, and project tools (Asana, Trello, or similar).
Maintain organized digital files, contact databases, and shared folders.

Qualifications

Required:

3–5 years of experience as an Executive Assistant (C-suite experience preferred).
Excellent organizational skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
Proven track record of maintaining confidentiality.
Proficiency with Microsoft Office Suite or Google Workspace.
Self-motivated, proactive, and comfortable working independently in a remote setting.

Preferred:

Bachelor’s degree or equivalent experience.
Experience supporting executives remotely across time zones.
Familiarity with project management or CRM tools.

Position Details

Schedule: Part-Time (15–25 hours per week; flexible based on workload).
Location: Remote (must have reliable internet and home office setup).
Compensation: Competitive hourly rate based on experience.

What We Offer

Flexible part-time schedule with remote work.
Opportunity to work closely with the CEO on high-level initiatives.
A collaborative and professional work environment.

Ideal Candidate

You are a resourceful problem-solver with excellent communication and organizational skills. You thrive in a fast-paced environment, balance competing priorities with ease, and can adapt quickly as needs shift. Most importantly, you are discreet, trustworthy, and eager to partner directly with the CEO to drive success.

Job Type: Part-time

Pay: $25.00 - $40.00 per hour

Expected hours: 15 – 30 per week

Benefits:

Flexible schedule

Work Location: Remote

H3 Management and Consulting Group LLC

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