Position: Accountant / Administrator – Construction

We are seeking a detail-oriented and highly organized Accountant / Administrator to support our construction projects by managing financial operations, budgets, and reporting, while also assisting with key administrative functions that keep daily operations running smoothly.

This role is critical in ensuring the financial health and success of our projects while supporting ownership and operations through coordination, communication, and organization. The ideal candidate will have experience in construction accounting, strong administrative capabilities, and thrives in a structured, accountability-driven environment.

Key Responsibilities

Accounting & Financial Management

Manage project accounting, including job cost tracking, reporting, and cost allocation
Prepare and maintain project budgets, forecasts, and financial analyses
Review, process, and track invoices, purchase orders, and subcontractor payments
Monitor project costs and ensure alignment with approved budgets and financial targets
Support project managers with financial insights, cost control, and decision-making
Prepare monthly, quarterly, and annual financial reports for projects
Reconcile project accounts and resolve discrepancies in a timely manner
Maintain accurate financial records and ensure compliance with company policies and accounting standards
Assist with accounts payable and receivable, including billing, collections, and payment scheduling
Help track key financial metrics and contribute to company scorecards

Administrative & Operational Support

Coordinate schedules, meetings, and calendars for ownership and key personnel
Assist in organizing and maintaining Level 10 (L10) meeting agendas, notes, and follow-ups
Help track quarterly priorities (“Rocks”) and ensure accountability across the team
Prepare and organize proposals, reports, and internal/external communications
Manage document control, including contracts, permits, insurance documents, and project files
Support onboarding and coordination of subcontractors and vendors
Track and maintain compliance documentation (licenses, W-9s, insurance certificates, etc.)
Serve as a point of contact for internal team members, clients, and vendors
Identify opportunities to streamline office processes and improve operational efficiency
Assist with general office management tasks to ensure efficient day-to-day operations

Qualifications

3+ years of experience in construction accounting, project accounting, or a similar role
Strong understanding of job costing, budgeting, and financial reporting
Experience with accounting software (QuickBooks preferred)
Advanced proficiency in Microsoft Excel and general office software
Excellent attention to detail and organizational skills
Strong communication and interpersonal abilities
Ability to manage multiple responsibilities and prioritize effectively in a fast-paced environment

Preferred Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)
Experience in residential and/or commercial construction
Knowledge of construction billing practices, including progress billing, retainage, and subcontractor agreements
Experience supporting executives or ownership in an administrative capacity
Familiarity with the Entrepreneurial Operating System (EOS) as outlined in Traction by Gino Wickman

What We Offer

Competitive salary based on experience
Paid time off and company holidays
Opportunities for advancement within a growing construction company

Equal Opportunity Employer

We are an Equal Opportunity Employer and welcome applicants from all backgrounds, including individuals with disabilities and protected veterans.

Elite Custom Construction

New Jobs

Construction administrator