We are a growing home services company and we are seeking a detail-oriented and highly organized Executive Assistant to support a busy executive and help keep operations running smoothly across multiple service divisions.

Responsibilities:

Manage executive calendars, inboxes, and communications to ensure priorities are met.
Prepare agendas, reports, presentations, and follow-up summaries for meetings.
Coordinate virtual meetings, travel arrangements, and cross-functional communications.
Track projects, deadlines, action items, and operational priorities to ensure timely completion.
Enhance internal processes, documentation, and team workflows for improved efficiency.
Support strategic planning and executive alignment.
Post job listings, screen applicants, and schedule interviews on behalf of the executive.
Manage onboarding logistics for new hires including documentation, system access, and orientation scheduling.
Maintain organized employee records, contracts, and HR files.
Track PTO, attendance, and other employee data in coordination with management.
Liaise between employees and leadership for HR-related communications and follow-ups.
Support payroll preparation by collecting timesheets, tracking hours, and flagging discrepancies.

General Admin Skills:

Strong written and verbal communication
Exceptional organizational and time management skills
Ability to handle confidential information with discretion

Preferred Skills & Tools:

Google Workspace proficiency (Gmail, Calendar, Drive, Docs, Sheets)
Calendar and inbox management tools
Project management tools: ClickUp, Trello, or similar
CRM or operations tool familiarity
Basic spreadsheet, reporting, and presentation skills
Digital file organization and documentation tools

Qualifications:

5+ years of proven experience as an Executive Assistant or in a similar role
Conversational English accepted; fluency is a plus
Stable internet connection, laptop, and headset
High level of motivation and persistence
Energetic and upbeat
Team player
Willing to listen to feedback and continuously improve

Benefits:

Competitive monthly compensation
Performance-based bonus opportunities
Fully remote position
Opportunity to grow within a fast-moving company

Job Type: Full-time

Pay: $25,970.55 - $43,284.25 per month

Work Location: Remote

Ecosave Home Solutions

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Executive Assistant