We are a rapidly growing real estate investment company seeking a proactive Executive Assistant to manage day-to-day operations, streamline processes, and keep projects on track. This role is ideal for someone who loves technology, problem-solving, and wearing multiple hats to support a high-performing team.

In cover letter: Please send:

A brief summary of your Executive Assistant experience
Examples of how you’ve handled process creation, multi-project coordination, or hiring
Any experience with Google Workspace, AI tools, CRM platforms, and other tools relevant to this type of role

Compensation:

$22 - $28 hourly

Responsibilities:

Administrative Support: Manage calendars, prepare documents, and handle email follow-ups to ensure smooth operations.
Transaction Coordination: Assist with real estate closings and documentation to keep timelines on track.
Project Oversight: Monitor renovation and construction progress, ensuring projects move through all phases efficiently.
Hiring & Onboarding: Support hiring efforts by screening and interviewing property runners and other team members.
Vendor & Crew Communication: Coordinate with contractors, suppliers, and runners to maintain schedules and resolve issues.
Systems & Processes: Create and maintain SOPs to standardize workflows and improve efficiency.
Organizational Tools: Use Google Sheets/Docs, Podio, ClickUp/Asana, and AI resources (ChatGPT) to manage tasks, track projects, and report progress.
KPI Reporting: Collect and present data in clear, actionable dashboards for leadership.
Problem-Solving: Anticipate challenges and implement solutions without constant supervision.

Qualifications:

Tech-Savvy: Proficient in Google Sheets, Google Docs, and management tools (ClickUp/Asana, Podio or similar CRM platforms).
Adaptable Multi-Tasker: Comfortable switching between diverse responsibilities and deadlines.
Independent & Resourceful: Able to take initiative, think critically, and deliver solutions.
Strong Communicator: Confident in interacting with internal teams, vendors, and external partners.
Highly Organized: Skilled at managing multiple projects and priorities with attention to detail.
Experience creating SOPs and managing multi-step projects

About Company

Why Join Us

Be part of a fast-growing company with a strong reputation
Work in an environment that values innovation, technology, and efficiency
Opportunities for long-term growth and career development

DBC Home Buyers

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Executive Assistant