Administrative Operations Coordinator

Chaston Associates | Remote Position | Full-Time

Chaston Associates is a commercial loan review and credit risk consulting firm serving banks and credit unions. We are seeking a highly detail-oriented Administrative Operations Coordinator to support firm-wide workflow control, report quality assurance, and internal compliance.

This is not a traditional administrative assistant role. The position operates at the intersection of quality control, operational oversight, and documentation management, reporting directly to the Executive Vice President.

Key Responsibilities

Administrative quality review of client-facing reports (formatting, grammar, numerical integrity)
Maintain real-time Work-In-Process (WIP) tracking across engagements
Manage report finalization and PDF compilation
Oversee project archiving and documentation control
Maintain personnel records and policy acknowledgments
Monitor compliance with internal deadlines and escalate as needed

Qualifications

3+ years in administrative, operations, compliance, or professional services support
Exceptional attention to detail
Strong proofreading and formatting skills
Comfort working with financial reports and numerical data
High level of professionalism and discretion

Experience in banking, consulting, legal, or accounting environments preferred.

Compensation & Benefits

$75,000 – $90,000 base salary (commensurate with experience)
Discretionary performance bonus
BCBS MA healthcare
Dental & vision insurance
Life and disability insurance
Full-time position | Boston area

If you thrive in structured, professional environments and take pride in precision and operational excellence, we encourage you to apply.

Chaston Associates, Inc.

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Administrative Operations Coordinator