Fractional Executive Assistant (Right-Hand to Founder)

Compensation: $35–45 per hour, commensurate with experienceHours: Approximately 10-15 hours per week Location: United States only (Central or Eastern time zone required)Reporting to: Founder & CEO, professional services firm serving law firms and lawyers

The Role

I am seeking a highly capable Executive Assistant with prior experience supporting senior professionals in client-facing environments. This role requires precision, discretion, strong judgment, and the ability to operate independently in a fast-paced professional services business.

I run a boutique consulting and coaching business that works exclusively with lawyers and law firm leaders. The Executive Assistant will interact directly with sophisticated clients and must maintain a consistently high standard of professionalism, organization, and written polish.

Meticulous attention to detail is essential.

Core ResponsibilitiesCalendar Management

Proactively manage scheduling and protect time appropriately
Anticipate conflicts and suggest solutions
Coordinate across multiple stakeholders with professionalism and discretion
Communicate directly with clients regarding scheduling

Email & Written Communications

Draft and proofread client-facing emails
Ensure communications are clear, concise, and error-free
Maintain tone appropriate for senior law firm audiences
Handle routine operational communication without constant oversight

Contracts & Client Documentation

Prepare client contracts using established templates
Customize contracts accurately based on scope and pricing
Ensure all details are correct before documents are sent externally
Distribute contracts to clients and track execution
Maintain organized and retrievable records of signed agreements

Precision and comfort handling formal client documentation are required.

PowerPoint (Required)

Create, edit, and format PowerPoint presentations
Ensure slides are clean, consistent, and professionally formatted
Catch formatting errors, inconsistencies, and typos before materials are shared externally
Over time, draft presentation decks independently based on direction and training

Strong working knowledge of Microsoft PowerPoint is required.

Travel & Logistics

Book flights, hotels, and ground transportation
Monitor itineraries and adjust as needed
Manage logistics for in-person and virtual events

Project & Task Follow-Through

Track deadlines and open items
Follow up independently
Keep operational details moving without constant direction
Maintain accurate records within Coaches Console and other systems

Tools & Systems

Slack
SurveyMonkey (creating and managing surveys)
Outlook for Mac (calendar and email coordination; assistant may work via Gmail sync)
Microsoft PowerPoint (advanced proficiency required; candidate must have reliable access to Microsoft 365)
Coaches Console (training provided)
Basic event coordination tools

How You Work

This role requires initiative and sound judgment within the scope of executive support.

You:

Anticipate needs rather than waiting to be asked
Take responsibility for accuracy and quality
Ask clarifying questions when necessary
Notice gaps and address them
Are comfortable making routine operational decisions independently and exercising sound judgment without constant review
Communicate professionally and confidently with clients and stakeholders

If you prefer detailed task lists for every assignment, this role will not be a fit.

Qualifications

College-educated, U.S.-based professional
Located in the Central or Eastern time zone
Must have exceptional writing and proofreading skills
5–7+ years of experience supporting senior executives, founders, or partners
Experience supporting senior professionals in client-facing professional services environments (law firms, consulting, finance, or similar) strongly preferred
Strong PowerPoint proficiency with a meticulous eye for detail
Comfortable working directly with clients
Highly organized, reliable, and discreet

What Success Looks Like

Within 60–90 days:

Scheduling runs smoothly with minimal intervention
Client-facing communications are polished and trusted
Contracts are accurate and sent promptly without errors
Presentations are professionally formatted and client-ready
Operational details are handled efficiently and proactively
The Founder’s need to review routine materials decreases meaningfully

How to Apply

Please email the following materials:

Your resume

A short cover letter that includes a description of the types of executives or professionals you have supported.

Applications must include both a resume and a cover letter to be considered.

Job Type: Contract

Pay: $35.00 - $45.00 per hour

Expected hours: 10 – 15 per week

Work Location: Remote

Brigid Ward & Co.

New Jobs

Fractional Executive Assistant