The BE Luxury Group at ONE Sotheby’s International Realty is seeking a highly organized Real Estate Administrative Assistant to support a top-performing luxury real estate business based in Miami. This is a fully remote role focused on backend operations, administrative execution, and transaction support in a fast-paced, detail-driven environment.

This role provides direct administrative support to Jonathan Bigelman, Top 1% Agent Nationwide & Founding Partner of the BE Luxury Group at ONE Sotheby’s International Realty. This is a dedicated assistant role and not a shared team position.

Real estate experience is required. Candidates must have a minimum of 2 years of experience supporting a real estate agent or team in an administrative, transaction coordination, or listing support capacity.

This position begins as a 90-day paid trial at $25 per hour, with the intent to convert to a longer-term or full-time role for the right candidate.

Responsibilities

Provide day-to-day administrative and backend support
Manage scheduling, appointments, showings, and client meetings
Assist with preparation, organization, and tracking of real estate documents
Maintain accurate digital files and transaction records
Support listing operations, including status updates and database management
Coordinate client communications and follow-ups
Assist with basic marketing coordination and asset organization as needed

Requirements

Minimum 2 years of real estate administrative experience required
High school diploma or equivalent
Fluent English required; Spanish strongly preferred
Proficient in MLS systems, including running comps and preparing CMAs
Solid working knowledge of real estate contracts, addenda, and standard agent-level paperwork
Strong organizational skills and attention to detail
Comfortable working remotely with accountability and responsiveness
Proficient with CRMs, Google Drive, and document management systems
Marketing experience or proficiency is a plus

Requirements

Proven experience as an administrative assistant, preferably in real estate or a luxury environment.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and real estate management software.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
A proactive attitude and a willingness to take initiative.
Knowledge of real estate terminology and processes is a plus.

BE Luxury Group @ ONE Sotheby's International Realty

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Real Estate Administrative Assistant (Luxury)