Job Title: Executive Assistant

Company: Arten Solutions LLC

Location: Fort Lauderdale, FL

Employment Type: Full-time / Part-time

Report To: Founder & CEO

About Us

Arten Solutions LLC is a dynamic company at the intersection of art, technology, and engineering. We specialize in delivering innovative solutions while maintaining a strong commitment to operational excellence and client satisfaction. We are seeking a proactive and detail-oriented Executive Assistant to support our Founder & CEO and contribute to the smooth functioning of our business operations.

Job Summary

The Executive Assistant will play a pivotal role in ensuring the efficiency of administrative, operational, marketing, and executive functions. This position requires a highly organized individual who can manage multiple priorities, maintain confidentiality, and work independently to support the company’s goals.

Key Responsibilities

1. Administration & Financial Coordination

Manage client invoicing, estimates, payment tracking, and reminders to ensure timely receipts.
Track bills, business expenses, and assist with bookkeeping in coordination with the accountant.
Process payments to overseas vendors, maintain vendor records, and monitor cost savings.
Create and maintain essential business forms, including invoices, RFQs, NDAs, and packing lists.

2. Operations & Vendor Management

Coordinate production activities with local and overseas manufacturers.
Handle RFQs, negotiate costs, and document vendor performance.
Oversee part labeling, packaging, delivery logistics, and conduct manufacturer audits.
Resolve day-to-day production challenges and streamline operational workflows.

3. Marketing & Communication

Manage and maintain the company’s social media accounts (LinkedIn, Instagram, etc.).
Collaborate with the marketing team to generate leads, publish posts, and track engagement metrics.
Assist in creating product visuals, promotional materials, and planning marketing campaigns.

4. Executive & Strategic Support

Organize the Founder’s schedule, meetings, and communications.
Prepare summaries, reports, and project updates for internal and external stakeholders.
Handle confidential business information with discretion and professionalism.
Provide support for daily operational and administrative tasks as needed.

Qualifications & Skills

Strong organizational, multitasking, and communication skills.
Proficiency in QuickBooks, Google Workspace, and Microsoft Office.
Familiarity with logistics, RFQs, and vendor coordination.
Ability to work independently, prioritize tasks, and maintain attention to detail.
A proactive mindset with the ability to manage multiple priorities effectively.

Performance Indicators

Timely and accurate invoicing and payment processing.
Efficient vendor coordination and seamless production workflows.
Consistent social media presence and lead generation.
Enhanced operational efficiency and accurate cost tracking.

Why Join Us?

At Arten Solutions LLC, you’ll have the opportunity to work in a fast-paced, innovative environment where your contributions directly impact the company’s success. We value creativity, collaboration, and a commitment to excellence.

To Apply: Please send your resume and a cover letter detailing your relevant experience to: Contact@artensolutions.com

Company Description

Arten Solutions LLC

New Jobs

Executive Assistant