This role is the operational heartbeat of AWHC—ensuring the executive director, leadership team, and board function smoothly, efficiently, and with trust. The operations & executive support manager is part executive assistant, part office manager, part organizational glue—holding systems, schedules, documentation and culture together.

About American Wild Horse Conservation

The American Wild Horse Conservation (AWHC) is a national nonprofit organization fighting to ensure America's promise of lifelong freedom to wild horses and burros is fulfilled and the public lands they call home are preserved. Our public awareness and education campaigns, advocacy work, field work, and land conservation and habitat restoration projects aim to protect and conserve these iconic animals as an integral part of the landscape of the West.

Description

Job Title: Operations & Executive Support Manager

Department: Administration

Reports to: Executive Director

Location: Remote

FLSA Classification: Exempt

Employment Type: Full-time

Salary: $60,000 - $80,000 per year

About American Wild Horse Conservation

STAY WILD. Keep Wild Horses and Burros Wild.

American Wild Horse Conservation (AWHC) is the nation’s leading nonprofit protecting wild horses and burros on public lands and trusted wild horse conservation experts. Our purpose is to keep America’s promise to wild horses and burros. We honor and uphold their federal protections under the Wild Free Roaming Horses and Burros Act of 1971 and work to ensure humane, sustainable management through advocacy, public reform, and on-the-range conservation programs. Through collaboration with lawmakers, scientists, advocates, and communities, AWHC is building a future where wild horses and burros can thrive on the western landscapes that define our national heritage. We value Integrity, Grit, and Humanity.

Position Summary

Key Responsibilities

Executive Support

Manage Executive Director’s calendar, inbox triage, meeting preparation, follow-ups, and travel logistics
Draft correspondence, board communications, and briefing materials
Coordinate donor meetings and scheduling
Maintain confidentiality and discretion in all matters

Office & Organizational Operations

Oversee day-to-day administrative operations including vendor management, subscriptions, file systems, and document control.
Maintain centralized organizational calendars, deadlines and workflows
Track contracts, insurance policies, compliance requirements, and renewal schedules
Serve as first point of contact for internal operational questions.
Route incoming mail and documents to appropriate staff members

Board & Governance Support

Coordinate board meetings including scheduling, agenda preparation, minute-taking, materials distribution, and follow-ups
Maintain board rosters, committee lists, and governance documentation

Culture & Team Enablement

Maintain personnel files and ensure HR documentation compliance
Coordinate onboarding and offboarding logistics including equipment provisioning, system access, and required documentation
Support internal announcements and team rituals
Champion organizational health and internal communications rhythm

Special Projects

Support event logistics, retreats, leadership offsites, and partner convenings
Assist with cross-departmental project management

Success Metrics (Examples)

Executive satisfaction & responsiveness
Board meeting readiness and follow-through
Reduction in missed deadlines or dropped tasks
Team feedback on operational clarity

Qualifications

5+ years in executive assistant, office management, or operations roles, preferably at a nonprofit
Exceptional organization, follow-through, and discretion
Comfort operating in fast-changing nonprofit environments
Tech savvy with G-Suite, Slack, Zoom, CRMs and project management tools
Strong written communication skills

Schedule and Work Environment

Typical Schedule: Monday through Friday, 8 a.m. – 5 p.m. local time. Reasonable accommodations will be provided as required by law.

Equal Employment Opportunity

American Wild Horse Conservation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made based on qualifications, merit, and organizational need without regard to race, religion, gender, identity, sexual orientation, national origin, disability, or veteran status.

Salary

$60,000 - $80,000 per year

American Wild Horse Conservation

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Operations & Executive Support Manager