At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.

We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come.

The Administrative Coordinator to the Senior Vice President (SVP), Treasurer & Head of Investor Relations will partner with our SVP to ensure the efficient day-to-day operation of the Treasury and Investor Relations function which includes ~30 employees. This team reports to the Chief Financial Officer of Gilead, and is a high visibility and high impact group. To succeed in this role, you need to be driven, energized by a dynamic environment, and passionate about partnering with our SVP to make the work environment for our team as smooth and enjoyable as possible. The right candidate will constantly be asking, “what can I do to make this better/easier/more efficient?”

The successful candidate will be experienced and comfortable operating in a dynamic environment, and dealing with a wide range of stakeholders, including the most senior executives at Gilead. The successful candidate will have an established track record of working independently, and thrive in a fast-moving work environment. In return, the position offers a broad view across the entirety of Gilead’s business, working with a fun and driven team of high-potential individuals.

Provide full range of administrative support for the Senior Vice President, proactively managing the calendar with the poise and professional conduct needed to adapt to last minute changes and requests.
Manage significant (sometimes >50%) domestic and international travel for the SVP, and prepare detailed and thoughtful itineraries including briefing documents that may also be used by C-level executives.
Represent the department professionally at all times, including during the SVP’s many absences due to business travel.
Build effective relationships with Executive Coordinators to C-level executives by being highly responsive and flexible, with a “can do” approach to problem solving.
Organize team events including offsites and team-building. Ensure smooth on-boarding of new team members, and day-to-day management of team (e.g. birthdays, anniversaries, company event awareness, vacation schedules etc.).
Maintain email distribution lists for both internal and external customers.
Other administrative tasks including expense report submission and oversight of function budget.
Possible stretch assignments depending on capability and interest (e.g. contributing to our Weekly newsletter, project managing key events).

The successful candidate should have very strong written and verbal communication skills, and additionally be proficient in Microsoft Office (Word, Excel and PowerPoint). A fun personality and ability to work with others are a must.

Minimum Qualifications:

Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s) or 2 years related experience with an AA degree.
Proficiency in Microsoft Excel, Word, PowerPoint, Visio, and MS Teams.
Fluency in English, both oral and written.
Strong attention to detail in day-to-day tasks
Ability to handle confidential information with integrity and discretion
Demonstrated leadership and collaboration skills within the team.
Proactive approach, comfort with responding to changing priorities.
Ability to work independently with minimal supervision.
Excellent time management and organizational abilities.
Strong interpersonal and communication skills, both internally and externally.

Preferred:

2 years of related experience with an Associate’s degree or higher.
Experience demonstrates strong performance in a fast moving, ever-changing work environment, and experience managing significant executive travel.

The salary range for this position is: $99,705.00 - $129,030.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact

ApplicantAccommodations@gilead.com

for assistance.

For more information about equal employment opportunity protections, please view the

'Know Your Rights'

poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT

YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.

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