About Us

At Office Ally, we've been revolutionizing healthcare administration since our inception. What started as a clearinghouse focused on simplifying insurance claims processing for healthcare providers has grown into a full-suite healthcare technology company. We offer a range of affordable, cloud-based solutions, from practice management to electronic health records (EHR), that help providers streamline operations and reduce administrative burdens so they can focus on what matters most: patient care.

At the core of our company are four key values that guide our mission and work:

Ownership: We take pride in our responsibilities, driving results and taking accountability for the success of our projects.
Empowerment: We believe in giving our team the autonomy and support to make decisions that lead to innovative solutions.
Innovation: We continuously seek new and better ways to improve healthcare administration, embracing creativity and forward-thinking technology.
Transparent Communication: Open, honest communication is at the heart of our collaborations, internally and with our clients, ensuring alignment and trust.

About the Role

We're looking for an Executive Administrative Assistant to join our growing Sales team and support our Chief Revenue Officer (CRO). This position is essential to ensuring smooth operations within the executive office, supporting strategic initiatives, and maintaining clear communication with internal and external stakeholders. This position requires excellent organizational skills, sound judgment, and the ability to manage multiple priorities with discretion and professionalism.

What You'll Do

Manage complex calendars, meetings, and travel logistics for the CRO and sales team when needed.
Prepare agendas, materials, presentations, and itineraries.
Coordinate and participate in executive meetings; track and follow up on action items.
Facilitate internal and external communications on behalf of the executive office.
Assist with special projects and cross-functional coordination.
Support preparation of board materials, investor communications, and executive reporting.
Manage confidential information with a high degree of discretion.
Process expense reports and assist with occasional financial administration.
Works collaboratively in a team environment with a spirit of cooperation.

What You'll Need

High school diploma or GED.
3+ years' experience supporting senior executives in a professional setting.
High proficiency in Microsoft Office Suite.
Strong project management and organizational skills.
Excellent written and verbal communication skills
Demonstrates discretion, reliability, and the ability to work independently.

Nice to Have

Experience in a fast-paced, high-performance environment.

The Perks

Flexible Work Options – Flexible options based on the role: onsite, hybrid, or fully remote with occasional travel.
Robust Health & Wellness Coverage – Access comprehensive medical, dental, and vision plans—plus supplemental insurance for added peace of mind.
Income Protection, On Us – We cover short- and long-term disability insurance to safeguard your income when it matters most.
401(k) with Company Match – Invest in your future with up to a 6% employer match to your retirement contributions.
Career Growth & Learning – From professional certifications to skill-building programs, we invest in your continuous development.
Team-First Culture – Collaborate with passionate, driven teammates in an environment where your voice is heard and your contributions are valued.
Recharge with Generous PTO – Take time when you need it—we offer ample paid time off to support your well-being and work-life harmony.

Why You'll Love Working at Office Ally

At Office Ally, your work has a direct impact on healthcare providers and their ability to deliver exceptional care. We're driven by a mission to simplify healthcare administration, making it easier for providers to focus on what they do best—helping patients. As an Office Ally employee, you'll be at the heart of our efforts to deliver exceptional service and software solutions to our clients in the healthcare space.

EEO Note

Office Ally is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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Executive Administrative Assistant

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