Job Overview

The Senior Administrative Assistant role presents an exceptional opportunity to collaborate closely within our organization while providing support to a Vice President of Design, Rentals, and two Senior Directors of Experience Design. We are in search of a highly organized and adaptable professional who thrives in a dynamic, fast-paced environment.

Key Responsibilities

Manage and coordinate complex schedules and calendars for multiple executives operating across different time zones.
Prioritize a myriad of requests and incoming information, ensuring each is addressed with the appropriate level of urgency.
Collaborate with senior leaders and assistants to align schedules with organizational priorities.
Organize travel arrangements and prepare expense reports as needed.
Assist in the planning and preparation of meetings, including logistics, agenda drafting, and presentation compilation.
Coordinate details for major departmental meetings and events, as well as team morale-building activities.
Address miscellaneous administrative responsibilities, including arranging food and beverages for larger team gatherings.
Maintain effective communication and relationships across various departments.
Take charge of small to medium-sized projects and programs as required.

Required Skills

Minimum of 4 years of experience in supporting multiple executives in a high-tech or startup environment.
Proficient in multitasking, problem-solving, and exercising sound judgment while maintaining confidentiality.
Excellent verbal and written communication skills with a keen attention to detail.
Advanced proficiency in tools such as Slack, Microsoft Office (Outlook, Excel, PowerPoint, Word), and G Suite (Sheets, Docs, Forms, Slides).
Ability to adapt quickly to changing situations and respond to urgent needs without becoming overwhelmed.

Qualifications

Demonstrated experience in a role requiring high levels of organization and initiative.
Proven ability to work independently, set priorities, and manage time effectively under pressure.
Flexibility to accommodate the schedules of senior leaders.

Career Growth Opportunities

Joining the Association of South Bay Surgeons opens avenues for professional development, enabling you to build vital relationships with senior leaders and enhance your administrative capabilities in a rewarding environment.

Company Culture And Values

At the Association of South Bay Surgeons, we are committed to providing compassionate, high-quality surgical care to our community. We foster a collaborative and supportive workplace culture that values teamwork and individual contributions.

Compensation And Benefits

This position is categorized as remote, allowing you to work from your preferred location within the United States. In California, Colorado, Connecticut, Nevada, New York, and Washington, the standard base pay range for this role is \(34.30 - \)54.70 per hour, with eligibility for equity awards based on experience and performance. Benefits include:

Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance

Be part of an esteemed organization that values high-quality care and offers a flexible work environment, enhancing both your professional journey and personal well-being.

Employment Type: Part-Time

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Administrative Senior Assistant for Executive Support