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Job Summary:
Join our team as an Executive Assistant and work closely with the Foundation President on a variety of exciting day-to-day tasks! You'll handle everything from written and verbal communications to organizing appointments, events, travel, and meetings. We’re looking for someone who is a fantastic communicator and enjoys building relationships with our partners and staff.
Duties & Responsibilities:
As the Executive Assistant, you’ll play a key role under the guidance of the Foundation President. Your main responsibilities will include:

Managing the Foundation President’s calendar and coordinating meetings with donors and community partners.
Arranging travel for our Foundation leadership team.
Submitting monthly credit card expenses for the Foundation.
Preparing reports for board meetings when needed.

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Responding to incoming communications by addressing questions, solving problems, or referring them to the right team members.
Using your judgment to make decisions on behalf of the Foundation President or consulting them as necessary.
Conducting research as requested by the Foundation President.
Collaborating with our directors to support the Foundation’s initiatives.
Anticipating executive-level activities and planning accordingly.
Contributing to a positive work environment and culture that aligns with our mission and values.
Clearly communicating our vision, mission, goals, and core values.
Organizing meeting notes and keeping them in our centralized system.
Leading all aspects of executive and board events, including invitations, catering, entertainment, and follow-up.
Handling administrative tasks, such as writing and transcribing reports for the Foundation President, while maintaining confidentiality and ensuring accurate document filing.
Managing professional memberships for the Foundation board, team, and President.
Ensuring compliance with our organizational bylaws

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Required Skills/Abilities:

Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Great time management skills with a knack for meeting deadlines.
A high level of follow-through, productivity, and initiative.
Ability to thrive in a fast-paced and sometimes stressful environment.
Capability to juggle multiple priorities while staying calm under pressure.
Familiarity with office administration, software, clerical procedures, and recordkeeping systems.

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Education and Experience:

Bachelor’s degree.
Five years of professional experience in an office setting.
Preferred: Experience working with Tribal Nations or Native-serving organizations.
Preferred: Background in the nonprofit or higher education administrative sectors.

TO HAVE YOUR APPLICATION PRIORITIZED PLEASE APPLY VIA THE LINK BELOW:

https://portal.jobworx.ai/steven-hmd/jobs/lz5X1eGW6n

Physical Requirements:

Ability to sit for extended periods while working on a computer.
Must be able to lift up to 15 pounds occasionally.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Schedule:

Monday to Friday

Work Location: Remote

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Executive Assistant