About McKinney Specialty Labs
McKinney Specialty Labs is an innovative scientific organization that draws upon decades of extensive expertise in testing nicotine and other aerosolized products. We employ subject matter experts with extensive scientific knowledge, utilize robust and validated analytical methods, and offer testing flexibility to meet the diverse needs of our clients.
Our mission is to deliver best-in-class product testing and global regulatory science solutions to our clients through our experience, people and technology. We accomplish this by offering our clients the highest quality testing services in a state-of- the-art facility, all conducted according to our Values: Excellence, Collaboration, Integrity, Innovation, and Respect.
We are a new and growing company located in Richmond, Virginia. We offer competitive pay and a comprehensive benefit package, including health, dental and 401k.
To learn more, please visit our company website: https://mckinneysl.com/
About McKinney Regulatory Science Advisors
McKinney Regulatory Science Advisors helps clients thrive in a regulated environment by providing regulatory, scientific and stakeholder engagement leadership. We are passionate about guiding companies of all sizes successfully through every step of a complex regulatory process. We are a 100% virtual company.
To learn more, please visit our company website: https://mckinneyrsa.com/
We offer competitive pay and a comprehensive benefit package, including medical, dental, vision and 401 (k).
Position Overview:
McKinney Specialty Labs and its sister company, McKinney Regulatory Science Advisors, are run separately (under the same executive management) and consolidated into a parent company. The Executive Assistant would provide administrative support to the Chief Executive Officer (CEO) and leadership team of both companies.
As our company continues to grow and evolve, we recognize the importance of a strong executive assistant function to support our visionary leadership team and exceptional workforce. This position will be integral to the continued success and growth of McKinney Specialty Labs and will serve as a strategic partner to our executive team, responsible for managing scheduling, travel, employee communications, events, and all other administrative needs of the CEO and leadership team.
This position will report directly to the CEO.
Essential Duties and Responsibilities:
- Support CEO and leadership team members with various administrative tasks including multiple calendars management, travel, event planning and all other administrative tasks as requested.
- Proactively manage the CEO’s calendars, including scheduling meetings, coordinating with clients, employees, and other stakeholders, making necessary adjustments as needed, and communicating upcoming commitments in a timely manner.
- Ability to proactively identify and prioritize conflicting needs and schedules.
- Plan, arrange and manage travel and related activities including accommodation, transportation, and meals.
- Prepare expense reports and facilitate credit card reconciliation, including working with Chief Financial Officer and Controller.
- Assist in organization and coordination of all legal documentation of contracts, NDAs, leases, etc. and work with company legal advisor(s) to support document coordination as needed.
- Organize key meetings (e.g., client and team meetings) and off-sites including schedule, venue, catering, and IT. Coordinate agenda(s) and assist in developing presentation materials for employee and/or client meetings.
- Participate as an adjunct member of the leadership team including assisting in scheduling meetings and attending all meetings in a support function.
- Plan and execute company events in collaboration with the executive team, department leadership, HR, and other internal teams.
- Provide other relevant administrative support as needed, such as assisting with office space, mail, presentations, and other tasks.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Take initiative and exercise judgment in determining the appropriate course of action, referral, or response.
- Successfully complete other necessary day-to-day tasks that support the CEO’s ability to effectively lead the company.
Due to the nature of this role, you are also expected to:
- Handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressure.
- Complete tasks in an expedient manner and with the highest level of detail orientation.
- Maintain the highest levels of discretion and confidentiality in all matters related to the CEO, leadership team, employees, and company matters.
Qualifications:
- 5+ years professional experience in a similar role supporting a CEO and other C-suite executives
- Bachelor's degree preferred
- Forward-looking, creative problem-solver and thinker who actively seeks opportunities and proposes solution
- Confident team-player with the ability to operate in a dynamic, fast-paced environment
- Expert level verbal and written communications skills
- Strong organizational skills and attention to detail
- Ability to collaborate at all levels of an organization
- Results-driven initiative-taker who strives for excellence in every aspect of their work
- Strong interpersonal skills with the ability to handle sensitive and confidential situations with discretion and diplomacy and the ability to build relationships with stakeholders, including employees, clients, leadership, and co-workers
- Experience with c-level executive calendar management and arranging travel
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a dynamic environment
- Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, Teams), DocuSign, Adobe Acrobat, and Social Media web platforms.
Application Process:
McKinney Specialty Labs is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. McKinney Specialty Labs does not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran.
If you are looking to make an impact in a dynamic and visionary company, we invite you to apply for this opportunity at McKinney Specialty Labs.
