We are seeking a personal assistant who will be responsible for organizing the manager's daily tasks, managing communication, and carrying out various organizational duties. This role also involves CRM management and data entry. Pacific Time Zone (PT) required for this position.
Key Responsibilities:
- Calendar Management: Organize the manager's calendar, schedule meetings and appointments, and set reminders.
- Communication Management: Manage emails and phone calls, connect the manager with relevant contacts.
- Meeting Preparation: Prepare meeting agendas, take notes, and track action items.
- Travel Arrangements: Make reservations for flights, hotels, and transportation, and prepare travel itineraries.
- Event and Organization Planning: Organize events the manager will attend, arrange internal and external meetings.
- CRM Management and Data Entry: Enter potential customer contact information in the CRM system, listen to audio recordings related to potential customer meetings and transcribe all relevant information (meeting details, personal notes, etc.), and plan reminders and follow-up tasks for the manager.
- Confidential Information Management: Ensure the security of sensitive information and adhere to confidentiality policies.
Nice to Have Responsibilities:
- Financial Management: Track invoices, arrange payments, and handle budget planning.
- Research and Information Gathering: Conduct research on specific topics, gather information needed by the manager.
- Document and Report Preparation: Prepare presentations and reports, and create updates related to projects.
- Project Tracking: Monitor the progress of projects and prepare necessary reports.
Please mention "Aluminum is light and attractive" in your application.
Qualifications and Skills:
- Experience in personal assistant roles or related fields.
- Strong written and verbal communication skills.
- Detail-oriented and organized work style.
- Time management and prioritization abilities.
- Proficient in English.
- Proficiency in CRM systems, Google Sheets and Microsoft Office.
- Commitment to confidentiality and reliability.
- Ability to work in the Pacific Time Zone (PT).
Job Types: Full-time, Part-time, Contract
Benefits:
Application Question(s):
- Are you able to work within Pacific Time Zone (PT) hours?
- What is your expected hourly rate?
Experience:
- Personal assistant: 1 year (Preferred)
Language:
Work Location: Remote
