Job Summary
We are seeking a dedicated and detail-oriented Secretary to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role involves managing communications, maintaining files, and assisting with various clerical tasks. The Secretary will be the point of contact for both internal and external clients, requiring excellent organizational skills and a professional demeanor.
Responsibilities
- Manage incoming calls and correspondence, directing them to appropriate personnel as needed.
- Maintain organized filing systems for easy retrieval of documents and records.
- Assist in proofreading documents to ensure accuracy and professionalism before distribution.
- Utilize phone systems effectively to facilitate communication within the office.
- Provide support in bookkeeping tasks using QuickBooks as necessary.
- Assist with scheduling appointments and managing calendars for team members.
- Perform clerical duties such as typing, data entry, and maintaining office supplies inventory.
- Act as a personal assistant to senior management when required, ensuring their needs are met efficiently.
- Collaborate with other staff members to improve office processes and enhance productivity.
Qualifications
- Proven experience as a Secretary or in a similar administrative role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in computer literacy, including Microsoft Office Suite and QuickBooks.
- Excellent communication skills, both verbal and written, with a professional phone manner.
- Attention to detail is crucial for proofreading documents and maintaining accurate records.
- Experience as a dental receptionist or in a healthcare setting is a plus but not required.
- Ability to work independently as well as part of a team in a fast-paced environment.
We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity as we look forward to welcoming you aboard!
Job Types: Part-time, Contract
Pay: $16.00 - $24.03 per hour
Expected hours: 8 – 16 per week
Benefits:
- Employee assistance program
Schedule:
Language:
Location:
- Los Angeles, CA (Required)
Work Location: Remote
