Please note: Candidates must be based in California.
GENERAL SUMMARY
The mission of Alder Graduate School of Education (Alder) is to create opportunity and cultivate success for every student by recruiting and educating excellent teachers and leaders who reflect our schools’ communities. Alder GSE is an innovative graduate school of education and a powerful, community-based professional workforce development pathway. Through a one-year program Alder GSE engages and supports community members in traditionally underserved communities across California to earn a Master’s and teaching credential through a teacher residency model. Alder GSE prepares teachers across California and data show that our graduates are more effective as
teachers, stay in the profession longer, and their demographics more closely mirror those of their TK-12 students. We continue to build on excellent results with a remarkable team.
POSITION OVERVIEW
Reporting to and working closely with the Chief Financial Officer, the Associate Director of Accounting will be a critical team member that will help maintain the accuracy of Alder’s financial records. Areas of responsibility include the general ledger, accounts payable, accounts receivable, grants administration, and financial reporting. In this capacity, they will be an important partner to the Chief Financial Officer, ensuring that Alder’s financial resources are
used efficiently and effectively. They will also collaborate with the Director of Financial Aid as well as the Student Services team to support the student billing and financial aid functions.
ESSENTIAL DUTIES & RESPONSIBILITIES
GENERAL LEDGER MANAGEMENT (30%)
● Create monthly, quarterly, and year-end journal entries, including payroll, healthcare,
bank activity, student billing, and financial aid entries.
● Coordinate with the external accounting support team to post journal entries and to
update the general ledger as needed.
● Review the general ledger monthly to ensure accuracy of financial records.
● Prepare a monthly general ledger review and meet with the CFO to share the review and
ensure financial records are accurate.
GRANTS MANAGEMENT (15%)
● Ensure grant recording and grant spending are in alignment with grant agreements.
● Coordinate with federal grant subrecipients to receive and review grant invoices
quarterly and grant amendments annually.
● Prepare and submit federal grant drawdowns monthly.
● Prepare and finalize APR reporting, FSRS submissions, PAR forms, and other federal
reporting requirements.
● Collaborate with the development team to complete private grant reporting as needed.
FINANCIAL REPORTING (10%)
● Create quarterly financial statements.
● Complete required financial aid reporting including IPEDS and Cal Grant IPA & 10% recertification.
● Complete required IRS form reporting including 1099s and 1098-Ts.
● Complete required accreditation financial reporting including WASC and CCTC.
ACCOUNTS PAYABLE MANAGEMENT (15%)
● Update vendor invoices with general ledger coding and submit invoices in the accounts payable system.
● Coordinate with the external AP support team to ensure timely payment of invoices.
● Prepare K12 partner director contribution invoice calculations and coordinate with K12 partner finance teams to receive invoices.
● Collaborate with academic and HR teams to process payments to program supervisors, edTPA advisors, and other similar roles.
STUDENT BILLING ADMINISTRATION (20%)
● Manage student billing in the student information system, including setting up tuition schedules, invoicing
students each term, processing tuition credits, creating installment payment plans, and adjusting tuition due dates as needed.
● Manage student ACH information in Alder’s bank account and process ACH payments for credit balance refunds.
● Serve as a resource to students and to staff for any student billing related questions.
● Review past due accounts and collaborate with the student services team to address
balances owed.
FINANCIAL AID ADMINISTRATION SUPPORT (10%)
● Monitor Alder’s bank accounts for the receipt of financial aid funds, and process when received.
● Oversee the Financial Aid Tracker, updating daily to ensure the student services team has the latest financial aid information.
● Perform the monthly financial aid data check to ensure accuracy of all financial aid records.
● Update financial aid resources, including the webpage, financial aid forms, the financial
aid guidebook, and related policies, annually.
OTHER RELATED DUTIES & RESPONSIBILITIES
● Demonstrate knowledge of and supports Alder’s mission, vision, core values, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
● Participate in Alder-wide events, such as Alder-wide meetings, retreats, and special events such as graduation.
● Perform other related duties as required and assigned.
QUALIFICATIONS
1) Required knowledge, skills & abilities:
● Advanced experience and proficiency with financial modeling and spreadsheet software (Excel/Google Sheets)
● Meticulous attention to detail
● Exceptional organizational skills
● Exceptional written and verbal communicator
● Knowledge of financial accounting/GAAP
● Knowledge of non-profit and/or grant accounting
● Knowledge of student financial aid
● Motivated by Alder’s mission
● Strong customer service focus
● Flexible work style amidst shifting priorities
● Ability to work with time-sensitive deadlines
● Ability to work independently as well as with a team
● Ability to leverage asset-based approaches to support diverse students
● Thrives in a fast-paced environment and operates with a sense of urgency
● Ability to effectively manage and execute both short-term and long-term responsibilities
● Fluent in a range of office software tools, including Word, Excel, PowerPoint, Google docs, database tools, Adobe
Acrobat, and other standard business technologies
● Ability to quickly learn new software
2) Minimum educational level:
● B.A. Degree required, preferably in accounting, finance, business administration, economics, or a related field
● Master’s Degree in related field a plus but not required
3) Experience required:
● At least three years of work experience in financial planning and analysis, including experience analyzing, reporting, and interpreting data, project management, handling multiple tasks, and prioritizing appropriately
● Experience in K-12 or higher education, teaching, school leadership, and/or serving high-needs students preferred
LOCATION
The ideal candidate will be based out of our Home Office in Redwood City, California or work
remotely from the Bay Area, Central Valley, Central Coast, or Los Angeles with periodic visits to
the Home Office. Candidate must be based in California full time.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be reasonably met by an executive assistant to perform the essential functions of this job successfully. Occasionally lift and/or move a minimum of 30 pounds. While performing the duties of this job, frequently required to sit, stand, move, feel, reach with hands and arms, talk, and hear.
WORK ENVIRONMENT
The office work environment characteristics are representative of those in a typical office which one might encounter while performing the essential functions of this job. The noise, exposure to dust, oils, and cleaning chemicals are moderate. Work may be performed in indoor and/or outdoor environments. There may be some moderate exposure to childhood and/or other diseases in a school environment. Reasonable accommodations may be made to enable
individuals with disabilities to perform essential functions.
COMPENSATION
Compensation commensurate with experience ($83,000-$98,000 salary band range). Placement in the band is based on numerous factors, including qualifications, skills, and experiences. Generous benefits package, including group health, dental, and vision insurance, retirement plan, vacation package, and more.
Applications will continue to be accepted until the position is filled.
It is the policy of Alder Graduate School of Education to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Alder is an equal opportunity employer, and we value diversity.
To apply, complete this form: https://bit.ly/adaccountingapply
Applications submitted via LinkedIn only will not be considered.
