TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past years. An established healthcare organization, TeamHealth is physician-led and patient-focused. We continue to grow across the U.S., from our Clinicians to our Corporate Employees, and we want you to join us.
JOB DESCRIPTION OVERVIEW:
The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provides administrative support/assistance to Group, Senior, & Executive leadership as assigned, including, but not limited to, the following:
- Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.
- Serves as a contact point, including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
- Performs office and file management functions by coordinating and handling information.
- Coordinates travel arrangements and accommodations with TH Corp Travel Office.
- Assists with maintaining the calendar and coordinating appointments, meetings, and conference calls.
- Manages expense reports and timesheets.
- Coordinates, arranges, and performs special projects or services as directed.
- Coordinates set-up of meeting rooms and catering needs as directed.
- Provides telephone receptionist duties on a regularly scheduled basis.
- Provide administrative support/assistance to Medical Directors at client hospitals as needed.
- Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
- Organizes and coordinates various company events, such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts and posts monthly birthdays.
- Update, maintain, and distribute the Region telephone directory.
- Other duties as assigned.
- Participates as a professional, responsible, cooperative administrative team member.
QUALIFICATIONS / EXPERIENCE:
- Two years of college or equivalent education preferred;
- Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity;
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;
- Excellent interpersonal skills; professional demeanor with ability to interact with executive management;
- Ability to handle multiple tasks and deadlines;
- Ability to handle confidential information;
- Ability to adapt to change;
- Good problem-solving/decision-making skills;
- Ability to work proactively
- Ability to provide acknowledgment and follow up on tasks accordingly
- Excellent communication skills (verbal and written, with emphasis on grammatical skills);
- Excellent organizational and time management skills;
- Ability to support multiple persons with minimal direction/supervision
- Ability to work in a team-oriented environment.
PHYSICAL / ENVIRONMENTAL DEMANDS:
- Job performed in a well-lighted, modern office setting;
- Occasional standing/bending;
- Occasional lifting/carrying (25 lbs or less);
- Moderate stress;
- Prolonged sitting;
- Prolonged work on a PC/Computer;
- Careful, precise, and organized work habits.
DISCLAIMER:
Cooperative, cheerful, courteous, professional behavior and conduct are essential functions of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiation, instructing, persuading, speaking with others, and responding appropriately to job performance feedback from the supervisor. Additionally, the information in this job description has been designed to indicate the general nature and level of work employees perform within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.
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