Working Title: Student Maltreatment Administrative Support - Office & Admin Specialist Sr
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department
- Job ID: 81707
- Location: Minneapolis
- Telework Eligible: Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 11/18/2024
- Closing Date: 12/03/2024
- Bid Open: 11/18/2024
- Bid Close: 11/25/2024
- Hiring Agency/Seniority Unit: Education Department / MDE-Exc Res Acd-AFSCME
- Division/Unit: Education-Minneapolis / Student Maltreatment Program
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Office of Inspector General
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
In this role, you will provide high level administrative support and technical assistance for the Office of the Inspector General (OIG), particularly to the Student Maltreatment Program (SMP) leadership and staff. Duties include:
- Working collaboratively with the Student Maltreatment Program Intake team in receiving and assessing reports of alleged maltreatment.
- Performing high-level administrative support so that correspondence, technical assistance, and information can be executed promptly and in a coordinated manner.
- Working collaboratively with the Student Maltreatment Program Supervisor and Investigative team in implementing maltreatment investigative procedures and program responsibilities.
- Performing high-level administrative and technical program support in compliance with statutory timelines and requirements.
- Providing high-level administrative support services for the Office of the Inspector General, including OIG leadership and staff.
- Contributing to planning, implementing and evaluating OIG goals, objectives and activities to carry out division mission and responsibilities in an appropriate and timely manner.
- Ability to use customer service skills on the phone, in person, and online to provide effective general and specialized office support; including excellent written and verbal communications skills and abilities;
- Knowledge of and skill in the use of Microsoft Suite ( Words, Excel, Outlook, SharePoint, and MS Teams) to create spreadsheets from a variety of sources and compile lists, spreadsheets, and graphs to track projects and activities.
- Skill in data entry sufficient to receive and review source documents, perform data entry, compare documents to database information, and edit, code, and correct documents, search and retrieve data from data systems, create data documents and forms, design templates, perform data queries, grant database/data systems entry and reporting access and capabilities; and
- Skill in word processing sufficient to provide a team of professional staff with high quality word processing needs including preparing memos, reports, newsletters, invoices, financial statements, labels and other documents with minimal error.
- Two (2) years of paraprofessional, clerical or technical experience.
- A paralegal or bachelors degree, in the field of human relations, social sciences, communications, pre-law or a closely related field.
- Web accessibility experience;
- Administrative/Executive support experience
- Knowledge and experience in application of data practice standards, including the Minnesota Data Practices Act, FERPA, or HIPPA
- Proficiency in a second language, specifically Hmong, Spanish, Somilia
- An associates, bachelors, or graduate degree in the field of human relations, communications, or another closely related field.
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
- SEMA4 Records Check (applies to current and former state employees only)
- Employment Reference Check
- Conflict of Interest Review
The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about this position, contact Kate Elling at katherine.elling@state.mn.us or 651-582-8558.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kate Elling at katherine.elling@state.mn.us.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
