Engel & Völkers 30A Beaches is seeking a dynamic and organized Executive Assistant & Transaction Manager to support the owner across various business operations and oversee real estate transactions. This role combines high-level executive support with comprehensive transaction management to ensure smooth operations within a diverse portfolio of businesses.
Compensation
$50,000
Responsibilities
- Provide high-level administrative support to the owner, including managing correspondence, creating LLC agreements, handling state filings, and submitting annual reports.
- Assist with establishing new business ventures by setting up websites, bank accounts, email accounts, and other essential components.
- Serve as the main point of contact for employees, clients, and external partners, facilitating seamless communication and coordination.
- Coordinate complex travel arrangements, manage business and personal correspondence, and maintain calendars.
- Plan and coordinate personal events, such as medical appointments and dining reservations.
- Perform bookkeeping tasks, including accounts payable/receivable, financial reporting, and budget management.
- Support tax preparation by gathering necessary documents and working with accountants and CPAs.
- Manage development orders for investment projects from inception to completion.
- Prepare detailed expense reports and oversee employee PTO tracking.
- Handle recruitment tasks, such as crafting job ads, screening resumes, conducting interviews, and assisting with onboarding.
- Manage personal assistant duties, including running errands and overseeing residential property management.
- Coordinate with vendors and service providers to ensure optimal property management and maintenance.
- Oversee all aspects of real estate transactions, from contract initiation to closing, ensuring compliance with regulations and deadlines.
- Coordinate property inspections and facilitate communication among buyers, sellers, title agents, and other key stakeholders.
- Manage logistical elements, including ordering signage and preparing marketing materials, to maximize property visibility.
- Track and maintain detailed sales records, providing insights for performance evaluation and strategic planning.
- Utilize Dotloop or similar software to manage and streamline document workflows, ensuring accuracy and prompt completion.
- Support agents with the preparation and submission of offers, counteroffers, and amendments, ensuring all documents are compliant.
- Maintain a high level of customer service by addressing client inquiries and resolving issues throughout the transaction process.
Qualifications
- Proven experience as an executive assistant and transaction manager, or in similar roles.
- Exceptional organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficiency in Microsoft Office Suite and Dotloop or similar transaction management software.
- Experience in bookkeeping and financial management is a plus.
- Knowledge of real estate operations, property management, and vendor coordination.
- Ability to handle sensitive and confidential information with discretion.
About Company
- Competitive salary and performance-based incentives.
- Opportunity to work with a diverse portfolio of businesses and a top-performing real estate team.
- Professional growth and development opportunities.
Please contact for details.