Position Title
Administrative & Fiscal Coordinator (Economics)
Employment Category
Full Time Operational
Department
3KH210 Economics Dept
Unit Mission Statement
The mission of William & Mary’s Department of Economics is to educate the next generation of economic scholars, workers, policy makers and citizens by creating innovative learning and research experiences; advance economic theory and methods and the understanding of important social issues through original research; make our research and ideas accessible to wider audiences both on and off campus; create an inclusive environment for students and faculty; and foster an environment where both research and teaching are valued.
Position Summary
William & Mary’s Department of Economics invites experienced applicants for the position of Administrative & Fiscal Coordinator whose efforts will support students, staff and department faculty. Under the supervision of the Department Chair, this position manages all administrative and financial needs to include leadership and faculty support for ~30 full‐time, affiliated, or visiting faculty members. The individual selected for this role will leverage their experience with fiscal administration and daily office operations to advance the goals of this academic unit in the Arts & Sciences.
Primary responsibilities include:
- Providing fiscal and administrative support for the Chair, Associate Chair, faculty, and office to include accurate processing of travel reimbursements, payments, and scholarships.
- Managing the department’s indexes by verifying accounting entries, balancing monthly expenditures against the budget, maintaining tracking spreadsheets, and assisting in budget planning by providing financial review of resources. Funding sources include state, grant, overhead, gift and endowment funds.
- Facilitating transactions for procurement of equipment and services to include computer equipment for faculty and staff.
- Serving as the department’s equipment inventory coordinator.
- Assisting with event planning and logistics throughout the year.
- Providing administrative and faculty personnel services including processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
- Identifying administrative goals and priorities, with an emphasis on budget tracking.
- Interpreting new directives, policies, and procedures and communicating changes to appropriate staff.
- Overseeing the hiring of student assistants; ensuring timesheets are completed and approved in a timely manner.
Conditions of Employment
Occasional evening and weekend work required, i.e., during open house, commencement, homecoming, special events, etc.
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Position Restricted?
No, this is a continuing E&G funded position and not term-limited
Position Months
Faculty or Staff: 12 month
Required Qualifications
- High school diploma or equivalent
- Familiar with administrative and business practices including customer-service techniques.
- Working knowledge of basic accounting principles and fiscal administration including tracking and projecting expenditures.
- Working knowledge of procurement and purchasing policies and procedures.
- Demonstrated proficiency in computer skills including Internet browsers and Microsoft Office: Word, Excel, and Outlook.
- Ability to learn and work effectively with productivity systems and applications including for procurement, travel, and fiscal reporting (e.g. Banner, Qlik, Work Day, buyW&M, Chrome River).
- Demonstrated communication and interpersonal skills to interact professionally with a diverse population of faculty and students.
- Ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
- Must be detail-oriented and able to balance multiple competing priorities.
Preferred Qualifications
- Experience working in a higher education environment
- Prior fiscal administration experience
- Experience with grant fiscal administration
- Experience with automated operational/business systems (e.g., Banner, Qlik, Work Day, buyW&M, Chrome River)
- Working knowledge of personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)
Is the position remote work eligible?
Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
Up to $46,000, commensurate with experience
Advertised Pay Range Statement
University Salary Range
U06
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Close Date
10/29/2024
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
