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Job Summary:
Join our team as an Executive Assistant and work closely with the Foundation President on a variety of exciting day-to-day tasks! You'll handle everything from written and verbal communications to organizing appointments, events, travel, and meetings. We’re looking for someone who is a fantastic communicator and enjoys building relationships with our partners and staff.
Duties & Responsibilities:
As the Executive Assistant, you’ll play a key role under the guidance of the Foundation President. Your main responsibilities will include:
- Managing the Foundation President’s calendar and coordinating meetings with donors and community partners.
- Arranging travel for our Foundation leadership team.
- Submitting monthly credit card expenses for the Foundation.
- Preparing reports for board meetings when needed.
TO HAVE YOUR APPLICATION PRIORITIZED PLEASE APPLY VIA THE LINK BELOW:
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- Responding to incoming communications by addressing questions, solving problems, or referring them to the right team members.
- Using your judgment to make decisions on behalf of the Foundation President or consulting them as necessary.
- Conducting research as requested by the Foundation President.
- Collaborating with our directors to support the Foundation’s initiatives.
- Anticipating executive-level activities and planning accordingly.
- Contributing to a positive work environment and culture that aligns with our mission and values.
- Clearly communicating our vision, mission, goals, and core values.
- Organizing meeting notes and keeping them in our centralized system.
- Leading all aspects of executive and board events, including invitations, catering, entertainment, and follow-up.
- Handling administrative tasks, such as writing and transcribing reports for the Foundation President, while maintaining confidentiality and ensuring accurate document filing.
- Managing professional memberships for the Foundation board, team, and President.
- Ensuring compliance with our organizational bylaws
TO HAVE YOUR APPLICATION PRIORITIZED PLEASE APPLY VIA THE LINK BELOW:
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Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Great time management skills with a knack for meeting deadlines.
- A high level of follow-through, productivity, and initiative.
- Ability to thrive in a fast-paced and sometimes stressful environment.
- Capability to juggle multiple priorities while staying calm under pressure.
- Familiarity with office administration, software, clerical procedures, and recordkeeping systems.
TO HAVE YOUR APPLICATION PRIORITIZED PLEASE APPLY VIA THE LINK BELOW:
https://portal.jobworx.ai/steven-hmd/jobs/lz5X1eGW6n
Education and Experience:
- Bachelor’s degree.
- Five years of professional experience in an office setting.
- Preferred: Experience working with Tribal Nations or Native-serving organizations.
- Preferred: Background in the nonprofit or higher education administrative sectors.
TO HAVE YOUR APPLICATION PRIORITIZED PLEASE APPLY VIA THE LINK BELOW:
https://portal.jobworx.ai/steven-hmd/jobs/lz5X1eGW6n
Physical Requirements:
- Ability to sit for extended periods while working on a computer.
- Must be able to lift up to 15 pounds occasionally.
Job Type: Full-time
Pay: $60,000.00 - $65,000.00 per year
Schedule:
Work Location: Remote
