Onsite maybe Hybrid
San Juan Location Candidate must be willing to work on site all days based on business needs General Position Summary/Purpose:
Key Accountabilities/Core Job Responsibilities:
- Project Volume of work that she did was divided into the other adm assistance Help at events
Qualifications, Education, Qualifications and Experience Requirements (degree, certifications, etc.):
Purpose:
- One of the Most important factors is to find a candidate committed with an excellent and positive attitude.
- Describe the primary goals, objectives or functions or outputs of this position.
- Perform administrative and clerical functions in support of department goals and personnel needs.
Responsibilities:
List up to 10 main responsibilities for the job. Include information about the accountability and scope.
- Provides administrative and clerical support to department personnel, to include business travel arrangements, meetings presentations and organization charts preparation and expense reports compilation and submission. May provide back-up support to other affiliate department as needed.
- Coordinates department meetings and events by scheduling, ensuring venue and arranging for all meals and breaks, when needed. Proactively identifies and resolves scheduling conflicts.
- Coordinates and supports business licenses renewals by monitoring renewal dates, fees/check procurement and payment and licenses postings as required.
- Follows company purchasing and other established procedures to ensure timely order of department office supplies needs and any other business services coordination, as requested.
- Coordinates and maintains department files, as assigned, in compliance with corporate, legal and local guidelines and regulations.
- Supports supplier interactions and coordinate their services
- Professionally interacts with internal and external customers.
- Maintains department files in order to support department Compliance with quality and regulatory systems and procedures requirements. Supports the department compliance with record retention policies.
- Prepares staff meeting agendas and supports follow-up on action items as needed.
- Exhibits Client Leadership essentials and manages business with integrity and in accordance with regulations, Client Code of Business Conduct and corporate policies.
Qualifications:
List required and preferred qualifications (up to 10). Include education, skills and experience.
- Bachelor degree in office system or equivalent. Minimum 3-5 years experience on administrative role.
- Experience in Sales and Marketing organizations preferred.
- Excellent written and oral communication skills, both in English and Spanish
- Computer literate ( Intermediate to advance Microsoft Office knowledge-Word, Excel and PowerPoint).
- Self starter, open to suggestions and innovation for improvement.
- Team oriented, quick learner and capable to change course quickly as needed.
- Professional demeanor and ability to maintain confidentiality.
What are the top 3-5 skills, experience or education required for this position?
- Coordinates department meetings by scheduling outlook meetings invites, ensuring rooms scheduling and availability and arranging for all meals and breaks, when needed.
- Proactively identifies and resolves scheduling conflicts.
- Excellent written and oral communication skills, both in English and Spanish
- Computer literate ( Intermediate to advance Microsoft Office knowledge-Word, Excel and PowerPoint).
- Self starter, open to suggestions and innovation for improvement.
- Team oriented, quick learner and capable to change course quickly as needed.
- Experience in supplier contracts.
What is a nice to have (but not required) skill, experience, education, or certification?
In what type of environment would this individual be working (i.e.: Team; Individual; type of office, etc.) ? Office
Daily Work Schedule Expectations Monday to Friday 8-5 or 9-6 PM – and based in business needs Is overtime offered or required? May required OT
Does this position offer the ability to work remotely on a regular basis or is it required to be onsite?
- May work Remotely 1-2 days – candidate must be willing to work on site all days based on business needs
If remote opportunity exists what are the options (i.e., 1 day remote, 4 days on-site)?
- May work Remotely 1-2 days
Description Details
Years of experience/education and/or certifications required:
- BA or BS degree or 3-5 years equivalent experience
What are the top 3-5 skills requirements should this person have?
- Candidates should have strong process-oriented skills
- Attention to detail, strong written communication skills, time management
- Administrative assistant in similar industry/company
- Great attitude and manage stress under pressure and tight deadlines
- Proficient in Excel and PowerPoint
What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification?
- Accounting, regulatory, operational-process oriented
- Advanced Excel proficiency
What type of environment is this person working in?
- Both individual and group setting
About Rangam:
Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. Specialized in attracting and retaining talents globally for a rewarding career in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, be it jobs in USA, UK, India, or Ireland. Also remote jobs, work-from-home jobs, or contract jobs in different verticals and industries.
Rangam strives to put job seekers first, giving them free access to search for jobs, post resumes, and research companies.Every day, we connect millions of people to new opportunities.