Virtual Executive Assistant
English REQUIRED
Reports to: Senior-level executives
About the Role
A growing transportation company is seeking a sharp, proactive virtual assistant to manage the calendars of four senior-level executives. This is a high-trust executive assistant role for someone who thrives on organization, anticipates scheduling needs before they're voiced, and keeps four busy calendars running without collisions. If you're detail-obsessed, calm under pressure, and a clear communicator, we want to hear from you.
Please note: This is an English-speaking role. Candidates must be able to communicate clearly and professionally in English, both written and verbal.
Responsibilities
- Manage and coordinate daily calendars for four senior executives, including scheduling, rescheduling, and resolving conflicts
- Coordinate internal and external meetings across multiple time zones
- Proactively flag scheduling conflicts, gaps, and priorities before they become problems
- Send timely reminders and meeting prep ahead of key appointments
- Keep calendars accurate, current, and conflict-free at all times
- Liaise professionally with clients, partners, and internal teams to schedule and confirm meetings
Requirements
- Fluent English (spoken and written); C2 certification or time spent in an English-speaking country (Required)
- 2+ years of experience as a virtual assistant, executive assistant, or managing complex calendars for English speaking customers
- Expert with Google Calendar and/or Outlook; comfortable with scheduling tools
- Strong judgment on prioritization — knows what's urgent vs. what can wait
- Excellent written communication and a polished, professional manner
- Highly organized — able to juggle four executives' calendars without dropping details
- Reliable internet and a quiet, dedicated workspace
- Comfortable using AI tools to work efficiently and independently
- Self-starter who can work independently and manage time well
- Remote-ready setup: reliable computer, dual monitors, smartphone, headset and stable internet
- A quiet, professional environment suitable for making outbound calls
- Willingness to work flexible hours to align with U.S. time zones when needed
Schedule
- Working hours follow Pacific Time: 8:00 AM – 5:00 PM PT
- For Ecuador-based candidates, this is 10:00 AM – 7:00 PM
To Apply:
Please submit your resume and a cover letter in English outlining your relevant experience and why you believe you would be an excellent fit for this role. We appreciate all applications, but only selected candidates will be contacted for further steps in the hiring process. Please make sure to submit the required documents to be considered for the role.
Job Types: Full-time, Contract
Application Question(s):
- How soon can you start?
- Do you have a computer, a second monitor (2 monitors total), cell phone, headset and a reliable internet connection?
Education:
Experience:
- Virtual Executive Assistant: 2 years (Required)
Language:
Work Location: Remote
