Tillotson Design Associates Employer
New York, NY, US (remote possible)Location:
Wed, Apr 29 '26Posted On
$85,000 - $115,000 annually Pay:
Fast-pased NYC architectural lighting design consultant office looking for bookkeeper/finance coordinator, with the ability to manage HR for a 25-person company.
- Prior Bookkeeping experience required ( minimum of 2 years) ideally in the Lighting/Architecture/Engineering Industry
- Experience working with Accountant and a General understanding of Accounting terms required ( GAAP)
- Experience with Deltek Ajera preferred/Bonus
- Knowledge of Excel and Microsoft office suite required
- Assist Business Manager/Owner with Accounts Receivables, Monthly Bank Reconciliation/ Vendor Payments ( AP)/Cash Inflows/Outflows
- Assist Business Manager/ Accountant in Quarter End/Yearly Accounting reconciliations
- Assist Business Manager/Owner with 401K Account and match
- Assist Business Manager/Owner with Payroll and All associated deductions
- Manage/Reconcile all corporate Credit Card accounts
- Monthly Billing meetings/preparation of monthly invoices as determined by Project Managers
- Preparation of various Financial Reports, as requested by Ownership/Accountant
- Ad Hoc HR Duties such as: Assisting ownership and Management team with offer letters, onboarding/off boarding employees, Manage PTO, Assist in annual performance reviews.
- Excellent written and verbal communication skills
- Excellent filing and organizational skills
- Accuracy is of the upmost importance for this position
- Candidate must be reliable, trustworthy, and able to keep all company information confidential
- Self - starter with the ability to work on multiple tasks with varying deadlines
- BS in Finance/Accounting required
- 50% of the position is related to monthly billing – including meetings with leadership to review project accruals, approximately 60 invoices per month, sending out invoices and making any revisions or postings on Coupa or similar Portals as requested by clients; including reconciliation of cash and AMEX reimbursable expenses; employee reimbursements
- 10% of the position is related to assisting project managers with additional service requests
- 40% of the position is Human Resource related: including assisting the owners with monthly budgets, accounts payables, employee visas, employee onboarding, year end bonuses, charity and gift tracking, professional membership dues, revisions to personnel manual, billing rates, etc.
- Medical, Dental, Vision, 401K with Match, Profit Sharing Plan, Commuter Benefits, Citi bike membership Available . Discretionary Year End Bonus as determined by Ownership
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