This is not a traditional administrative assistant role. We’re looking for someone who can operate independently and act as an extension of the leadership team, driving operating rhythm, execution, and high-quality executive communications.
Key areas of focus:
- Coordinating cross-functional tech initiatives, tracking milestones, risks, and follow-through.
- Supporting leadership prioritization, calendar alignment, and executive forum prep.
- Facilitating governance routines and maintaining visibility into actions and progress.
- Building executive-ready presentations and communications.
- Enhance team communication channels and digital workflows through use of collaboration tools, automation, AI-enabled documentation, and multimedia content when appropriate.
- Maintain structured digital documentation repositories and information governance standards across collaboration platforms (SharePoint, OneDrive, Teams, etc.).
- Proactively manage complex calendars, prioritizing appointments, meetings, and travel schedules (domestic and international).
- Coordinate and organize internal and external meetings, including preparing agendas, distributing pre-read materials, taking minutes, and tracking action items.
- Manage and reconcile expense reports, ensuring accuracy and adherence to policies.
- Supporting financial and operational processes (expenses, basic budget coordination).
- Improving team workflows across tools like Teams and SharePoint.
Must-haves:
- Experience supporting VP/CIO-level leaders
- Strong PowerPoint and executive communication skills
- Ability to manage across multiple stakeholders in a fast-paced environment
- High discretion and executive presence
