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Our Safety Training Department is looking for a Safety Training Administrative Assistant at our local Glendale office!
Summary of the Position:
The Safety Training Administrative Assistant provides administrative and coordination support to the Safety Training Department while serving as the first point of contact for customers requesting safety training. This position requires working knowledge of OSHA regulations, safety programs, and workplace compliance requirements in order to properly assess customer training needs and coordinate appropriate safety training services. The role involves answering customer inquiries, identifying required safety training based on OSHA standards and job hazards, scheduling trainers, and ensuring all documentation and compliance records are maintained.
Benefits:
- Full-Time
- Monday through Friday 8:00 AM-5:00 PM
- $22-$25/hour based on experience
- Paid Training
- Comprehensive Medical Benefits with a wide range of choices
- 401k Retirement Plan
Essential Duties and Responsibilities:
On-Site Health & Safety, Safety Training Administrative Assistants must possess and apply the knowledge and skills necessary to perform their assigned duties in a dignified and compassionate manner, including but not limited to:
Serve as the primary contact for customers requesting safety training services
Answer incoming calls and emails regarding safety training programs
Ask appropriate questions to determine training requirements, OSHA compliance needs, job hazards, and workforce size
Recommend appropriate training programs based on OSHA regulations and customer operations
Coordinate scheduling of trainers, training locations, and course logistics
Prepare and send training confirmations, proposals, and follow-up documentation
Maintain familiarity with OSHA regulations and commonly required safety training programs
Ensure training programs meet applicable OSHA standards and customer requirements
Maintain training records, certifications, and compliance documentation
Provide administrative support to the Safety Training Department
Maintain client safety files, reports, and training documentation
Track client training records and certifications
Coordinate safety training schedules and instructor assignments
Prepare course materials, sign-in sheets, certificates, and training documentation
Skills and Requirements:
The Safety Training Administrative Assistant must possess all skills needed to effectively perform the duties and responsibilities of the position. In addition, they should be proficient in the following:
Strong understanding of OSHA regulations and workplace safety training requirements
Ability to assess customer training needs by asking appropriate questions
Excellent phone and customer service skills
Strong organizational and scheduling abilities
Attention to detail and documentation accuracy
Proficiency in Microsoft Office (Outlook, Word, Excel) and similar systems
Minimum Qualifications:
High School Diploma
Associate’s degree in Occupational Safety, Business Administration, or related field preferred
Minimum 2–3 years of administrative experience in a safety, construction, industrial, or EHS environment
Experience coordinating safety training programs or compliance documentation
OSHA 10 or OSHA 30 certification strongly preferred
Additional safety coursework or training coordination experience preferred
Knowledge of construction safety a plus
Join On-Site Health & Safety and be part of a team that truly keeps America working!
Disclaimers:
**On-Site Health & Safety conducts an extensive background check, which includes a motor vehicle driver’s license check. The insurance company and internal safety department review MVR records to determine if an applicant will be extended fleet driving privileges based on several risk factors, including previous negative “hits” on an MVR check, such as excessive moving violations, DUIs, reckless driving, etc. The search also considers a driver’s driving age/history.
Applicants must meet the minimum requirements above to apply. On-Site Health & Safety offers of employment are contingent upon the successful outcome of a pre-employment background check and drug screen.
***Due to the nature of On-Site Health & Safety services, employees may have access to federally funded or owned job sites/projects. As a result, all new hires and existing employees are subject to drug testing in a manner consistent with a federally compliant test. The test may include all substances that can be found in Department of Transportation-regulated tests. The timing of testing includes pre-employment, reasonable suspicion/reasonable cause, and return to duty.
***Some employees may be classified as having safety-sensitive positions. These positions are identified as Field Personnel, including Technicians, Supervisors, Managers, Field Training Specialists, and any variation of those positions. These positions are also subject to post-accident and random testing.
Due to the possible exposure to bloodborne pathogens or bodily fluids, immunization against hepatitis B is recommended.
