Role Overview You are the operational backbone of a fast-growing Sacramento artificial turf company. You keep projects moving, customers informed, and the owner focused on sales.
Core Responsibilities
Payroll & Time Tracking
- Administer employee time tracking through Workforce by QuickBooks (Intuit)
- Review and approve timesheets weekly before payroll runs
- Process payroll through QuickBooks; flag discrepancies to owner
- Manage certified payroll reporting for any public works / prevailing wage jobs
Financial & Admin
- Job costing — track materials and labor against project budgets
- Receipts management and expense categorization in QuickBooks
- Assist with insurance renewals, workers comp audits, and policy management
HR & Compliance
- Maintain employee training certifications
- Assist with onboarding new hires (I-9, W-4, Workforce setup)
- Maintain DIR registration and licensing compliance calendar
Scheduling & Customer Communications (in the near future)
- Manage all inbound leads and appointment scheduling
- Send and track the 14-page home improvement contracts via DocuSign
- Handle customer follow-up from signed quote through project completion
- Coordinate crew schedules with foreman
Tools You'll Use Daily
- QuickBooks Online + Workforce by Intuit (time tracking)
- Slack (primary communication with owner)
- Google Drive / Docs
- DocuSign or similar e-signature platform
- Square / Stripe (payment reference)
What We're Looking For
- 2+ years in admin, bookkeeping, or operations — home services industry a plus
- Comfortable working independently in a remote, fast-paced environment
- Detail-oriented with strong follow-through
- Discretion — you'll handle financial and customer data
- Trades experience preferred
Compensation
- $22 - $24 / hr based on experience
- Peak season stipend available (April–September)
- Flexible hours, fully remote
Pay: $22.00 - $24.00 per hour
Expected hours: 5.0 – 25.0 per week
Education:
Experience:
- Administrative: 2 years (Required)
Location:
- Sacramento, CA (Required)
Work Location: Remote
