We are seeking a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative support to assigned prosecutor(s). Responsibilities include managing court calendars, screening calls, preparing and drafting legal documents such as criminal complaints and juvenile petitions, maintaining case information in the PROTECT case management system, coordinating writs for transport of defendants and witnesses, and processing extradition, detainer, forfeiture, and no-prosecution documentation. The ideal candidate will possess a high school diploma or G.E.D. with clerical training, at least five years of progressively responsible secretarial experience including two years as a legal assistant, and strong knowledge of legal procedures and documentation. Paralegal training and Criminal Law experience are preferred. An equivalent combination of education and experience will be considered.
Reporting to the Office Manager, the Legal Assistant assists all prosecutors with tasks which include managing moderately complex case work, meeting of statutory time limits, court requirements and deadlines, monitoring and scheduling of court hearings and meetings, production of case discovery, filing of complaints and other court documents, and general assistance to prosecutors.
HOURS: Monday-Friday 8:00 AM -4:30 PM with possibilities of overtime
LOCATION: Outagamie County Government Center at 320 S. Walnut St in Appleton, WI
REMOTE WORK: There is a potential for some remote work consideration after 6 months of employment
*This position includes the full benefits package, and you can find out more here: https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information
- Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
- Listen and respond constructively to other team members. Treat co-workers, administrative personnel and the public with respect and professionalism.
- Promptly notify manager about any problems that affect the ability to accomplish planned goals/work assigned.
- Knowledge of, and ability to use, modern office practices, procedures, and equipment such as calculator, typewriter, computer, photocopier, scanner, FAX machine, telephone, etc.
- Knowledge of and demonstrated skill in performing general clerical duties.
- Knowledge of and skill in using business English, grammar, and spelling.
- Working knowledge of the criminal justice system.
- Knowledge of pertinent laws, statutes, regulations, and legal terminology.
- Demonstrated ability to type 65 words per minute at 95% accuracy rate.
- Ability to work independently, make sound decisions, and use good judgment to ensure that work is prioritized so that it is effectively carried out in the time frame allotted, and ensuring effective use of all resources.
- Ability to manage large caseloads in a fast-paced environment.
- Ability to maintain accurate and complete records, and prepare clear and comprehensive reports.
- Knowledge of and ability to use computer software and applications utilized by the department.
- Ability to maintain composure and effectively use tact and diplomacy with co-workers, general public, government agencies, etc.
- Ability to maintain a high level of discretion and confidentiality, and to respect the confidentiality of information or concerns shared by others.
- Ability to effectively communicate in English, verbally and in writing.
- Ability to understand and follow written and oral instructions.
- Ability to add, subtract, multiply, divide, and figure mathematical calculations.
- Ability to lift, carry, push, pull; or otherwise move objects up to 25 pounds, understanding and utilizing proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
