Contract-to-Hire Bookkeeper / Accounting Specialist (1099) — Remote (PT Overlap)
Company Overview
FloraFlex’s mission is to manufacture and supply commercial-grade cultivation products at scale, so resellers and professional growers can win on quality, consistency, and price. Our vision is to build the most trusted wholesale supply platform in cultivation—known for manufacturing excellence, disciplined focus, and partner-first distribution. We’re built for scale, engineered for quality and price leadership, and operate with a partner-led model focused on long-term relationships.
Role Summary
FloraFlex is seeking a detail-oriented Bookkeeper / Accounting Specialist for a 1099 contract-to-hire engagement. This is a remote role with required, meaningful overlap with Pacific Time (Los Angeles) business hours. You’ll own day-to-day accounting execution and help us clean up and tighten core accounting workflows across QuickBooks Online, Shopify, and payment processors—with a strong emphasis on reconciliation, AR/AP hygiene, and closing legacy items.
What You’ll Do (Key Responsibilities)
Core Day-to-Day Accounting
- Enter and maintain accurate daily transactions including vendor bills, customer invoices, payments, RMAs, and credit memos.
- Process Accounts Payable: coding, approvals, and preparing payments per SOPs and schedules.
- Process Accounts Receivable: invoicing, applying payments, monitoring aging, and basic collections follow-up.
- Perform daily/weekly/monthly reconciliations for bank accounts, credit cards, and balance sheet accounts.
- Reconcile e-commerce and payment gateways (e.g., Shopify, Stripe, PayPal, Amazon) to the general ledger and bank deposits.
- Support inventory + COGS workflows: purchase orders, receiving, invoice matching, and reconciliation.
- Maintain organized digital documentation (invoices, receipts, contracts, support).
- Assist month-end close with schedules, reconciliations, and basic variance checks under the fractional controller.
- Support reporting needs such as AR/AP aging, summaries, and ad hoc analysis.
- Coordinate cross-functionally to resolve discrepancies and ensure books reflect actual business activity.
- Assist with data gathering for external accountants, tax advisors, and auditors.
Qualifications
- 2–4+ years in bookkeeping/general accounting in a transactional environment
- Strong hands-on QuickBooks Online (QBO) experience, including bank/credit card reconciliations, clearing accounts, and closing open items (e.g., undeposited funds, unapplied payments, pending payments)
- Proven experience reconciling e-commerce revenue and deposits end-to-end (Shopify plus payment processors such as Stripe/PayPal/Amazon) to bank and general ledger, including cash receipts reporting and deposit matching
- Practical AR/AP closeout experience, including applying historical payments, resolving legacy credits/credit memos, supporting write-offs (bad debt/chargebacks), and improving aging hygiene with documentation
- Experience with inventory and product-based accounting, including COGS support, landed cost/accrual account cleanup, and purchase-to-pay alignment
- Ability to reconcile vendor balances using statements, investigate variances, and maintain clean vendor bill pipelines
- Experience building and maintaining basic accounting schedules (e.g., fixed asset schedules) and supporting month-end close readiness
- Competency in Excel or Google Sheets, including pivot tables for reconciliation support, exception reporting, and variance analysis
- Experience preparing or supporting sales tax returns (multi-state exposure a plus)
- Strong attention to detail, repeatable process execution, and comfort working against a punch list to completion with minimal rework
- Clear, professional communication and the ability to collaborate remotely with consistent overlap with Pacific Time business hours
Engagement Details
- Type: 1099 Contract-to-Hire
- Location: Remote
- Schedule: Must overlap significantly with Pacific Time business hours
Equal Employment Opportunity
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by applicable law.
