About FedSync:
Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.
Position Overview:
FedSync is searching for an ideal candidate that is to support the corporate team with ongoing, ad-hoc tasks, and short and long term projects, which enable them to process the strategic and leadership functions of their role. The ideal candidate will be a tenured Administrative/Executive Assistant, who demonstrates ability to manage multiple managers, rapid execution, independent research, and technology savviness.
Key Responsibilities:
- Executive Support: Serve as the Executive Assistant for the CEO, manage complex calendars, coordinate meetings, and handle scheduling tasks.
- Administrative Tasks: Provide backup support to department leads, manage email correspondence with accuracy, draft and format MS Word documents, and maintain electronic file systems.
- Technology Utilization: Use MS Office suite (Outlook, SharePoint, OneNote, Word, Excel) proficiently. Leverage technologies like ChatGPT and Microsoft Copilot to enhance productivity.
HR Department:
- Oversee and manage the applicant recruiting process within the Applicant Tracking Systems (ATS).
- Develop and post effective job advertisements on career pages, job boards, and social media platforms.
- Build and maintain talent pipelines for future hiring needs.
- Process all new hire, promotion/demotion, and termination task
- Provide support for HR tasks, programs, and projects, including back-up coverage as needed.
- Assist in Employee Benefits
- Process STD claims
- Audit, update, and maintain accurate employee data within the client management system.
- Cross-train and provide support across other HR functions as assigned.
Operations
- Manage the timesheet submission process and complete semi-monthly payroll.
- Administer employee access and enrollment changes for the company's 401(k) plan.
- Maintain the Teams company-wide channel to share important staff communications.
- Create and post engagement materials celebrating company events, including birthdays, upcoming trainings, employee spotlights, and holidays.
- Run monthly reports to monitor compliance and ensure data accuracy.
- Assist in scheduling meetings for management, vendors, employees, and customers.
- Perform other responsibilities and special projects as assigned to support organizational goals.
Operations SupportExecution
- Support day-to-day business operations to ensure efficiency and consistency
- Assist with documenting, maintaining, and updating corporate policies and procedures
- Help evaluate existing processes and recommend operational improvements
- Coordinate with external vendors and partners as assigned
- Support internal communications related to operational updates, system changes, or process improvements
- Assist with administrative and financial tasks approved by leadership (e.g., bill processing, tracking requirements)
- Support compliance efforts related to employment and labor regulations (ACA, EEOC, etc.)
- Assist with benefits administration and annual Open Enrollment activities
Qualifications:
- Citizenship: US citizenship required.
- Education: Associate's degree in Business or related field (required); BS/BA preferred.
- Experience: Advanced skills in Microsoft Office suite, with demonstrated ability to learn new processes quickly and prioritize tasks efficiently.
- Skills:
- Proficiency in managing multiple calendars and handling executive-level correspondence.
- Ability to work independently in a time-sensitive environment.
- Strong communication skills, attention to detail, and problem-solving abilities.
FedSync is an Equal Opportunity Employer:
We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
