Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support senior management and ensure the smooth operation of our office. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently. This role offers an opportunity to contribute to a dynamic team, providing essential support that drives our organizational success.
Duties
- Manage and coordinate calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
- Prepare, proofread, and transcribe documents, reports, and correspondence to ensure accuracy and professionalism.
- Handle incoming calls with excellent phone etiquette, directing inquiries appropriately through multi-line phone systems.
- Organize and maintain filing systems, both digital and physical, ensuring quick retrieval of information.
- Assist with event planning and project coordination for company events and initiatives.
- Perform data entry and bookkeeping tasks using QuickBooks and other office management software.
- Support executive team with personal assistant duties including travel arrangements, expense reports via DocuSign, and other administrative support.
- Conduct office management tasks such as front desk responsibilities, customer service interactions, and general clerical duties including filing and data entry.
- Prepare presentations and reports using Microsoft Office Suite, ensuring clarity and professionalism.
Skills
- Proven experience in office management, administrative support, or as a personal assistant.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent typing speed and proficiency in transcription, proofreading, and data entry.
- Advanced computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar.
- Experience with QuickBooks for bookkeeping purposes.
- Exceptional phone etiquette skills with experience managing multi-line phone systems.
- Ability to coordinate projects efficiently while maintaining attention to detail.
- Knowledge of event planning processes and project coordination techniques.
- Familiarity with office equipment such as fax machines, scanners, and printers.
- Strong customer service skills with a professional demeanor in all interactions. This position is integral to maintaining organizational efficiency through expert administrative support. The successful candidate will demonstrate a high level of professionalism, adaptability, and dedication to excellence in all tasks undertaken.
Pay: $18.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
Application Question(s):
- Are you able to work 10 am - 5 pm EST (7 am to 2 pm PST), 20-30 hours per week?
- Please briefly describe what about this position caught your attention, and further explain why you feel you are the ideal candidate.
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Work Location: Remote
