This is a remote, part-time administrative role that involves:
- Checking emails for schedule changes
- Organizing and verifying guard timesheets
- Tracking hours in spreadsheets
- Requesting missing documents
- Preparing payroll summaries
- Requesting and organizing timesheet data from clients
There is NO phone work, NO customer service, NO emergency staffing, NO on-call duties, and NO late-night work.
The job is structured, calm, and predictable , perfect for someone who likes things neat and organized.
️ WORK SCHEDULE
Routine Admin Work
- Monday, Wednesday, Friday
- 2.5 hours each day(Approx. 6 hours per week)
9 AM to 11:30 AM
Payroll Work (Twice Per Month)
- At the end of each pay period (Pay periods are 1-15 and 16-31)
- Approx. 4-5 hours per cycle
- Paid as a flat $150 per cycle(Included in the ~$1,000 monthly total)
️ TOTAL HOURS
- Routine Weekly Hours: ~7 per week
- Payroll Hours: 8–10 per month
- Total Monthly Hours: ~34–38
- Average Weekly Equivalent: ~8–10 hours/week
This is a light, consistent remote job, perfect for someone who wants stable part-time income without chaos.
️ COMPENSATION (FIXED MONTHLY PAY)
This role pays approximately $850 - $1,050/month total, consisting of:
- Weekly admin upkeep (Mon/Wed/Fri) — built into the fixed pay
- $150 flat per payroll cycle (2× per month)
Pay is based on completing the structured tasks reliably and accurately.
️ WHAT YOU WILL DO
EMAIL UPDATES & LOGGING (Mon/Wed/Fri)
You will:
- Check the company inbox for guard scheduling updates
- Log call-offs, late arrivals, early departures, and requested days off
- Copy all information into a master database
- Keep running records neat, labeled, and accurate
- Track which guard worked which site, on which date, at what time
TIMESHEET ORGANIZATION
You will:
- Receive photos/PDFs of handwritten AND digital timesheets
- Verify they are legible
- Request clearer copies when needed
- Correct formatting errors
- Match names → dates → hours → locations
This requires patience, neatness, and attention to detail.
TIMESHEET PROCUREMENT
You will:
- Email clients each pay period requesting their official timesheets/invoice data
- Reach out to guards if their days worked for the period are unclear
- Follow up politely if information is missing or unclear
- Label and organize all files into the correct folders
- Maintain a clean record of which sites have submitted their timesheets
PAYROLL PREPARATION (Twice Monthly)
This is the most important part of the job.
You will:
- Consolidate all hours for every guard
- Fully understand which guard worked which day, at which location
- Resolve conflicting hours
- Check for missing days or mistakes
- Build a clear, clean payroll summary for approval
️ WHAT YOU WILL NOT DO
This is NOT an operations role.
You will NOT:
- Call guards
- Staff replacement shifts
- Handle emergencies
- Receive phone calls
- Be on-call
- Work late nights
- Communicate with clients outside of timesheet emails
- Deal with conflict or crisis situations
OPPORTUNITY FOR GROWTH
As the company continues to expand, additional responsibilities may become available for those who demonstrate reliability, consistency, and strong organizational skills.
This includes tasks such as:
- Preparing client invoices for billing
- Assisting with expanded reporting
- Taking on additional administrative processes
These responsibilities will come with increased monthly compensation and additional paid hours.
Ideal Candidate Profile
You love staying organized
You enjoy structured, routine administrative work
You’re detail-oriented and catch small mistakes
You prefer quiet, consistent, at-home work
You’re reliable and like finishing tasks properly
You’re comfortable with spreadsheets
You take pride in neatness and accuracy
You communicate professionally over email
People who thrive in:
- office admin
- scheduling
- payroll
- bookkeeping
- reception
- HR assistant roles
Will excel in this position.
️ REQUIREMENTS
- Must live in Los Angeles or Southern California
- Strong written communication
- Comfortable with Google Sheets/Excel
- Highly organized and reliable
- Able to work independently without supervision
- Must maintain confidentiality of employee and client data
- Experience with admin/payroll/scheduling is a plus
Pay: $850.00 - $1,050.00 per month
Application Question(s):
- Are you currently located in or around Los Angeles?
- Are you able to work 9:00 AM to 11:30 AM on MON WED FRI
- Describe you experience in payroll, timesheet tracking, scheduling, etc
- When organizing multiple timesheets, what steps would you take to ensure accuracy and avoid missing information?
Work Location: Remote
