Marketing Administrator
Location: U.S. (Remote / NJ/NY area preferred)
About BrainsWay
BrainsWay is a pioneering medical device company dedicated to advancing non-invasive
neuromodulation therapies. Our mission is to improve the lives of patients worldwide through innovative technology, clinical excellence, and market-leading solutions in neurostimulation.
BrainsWay’s Deep Transcranial Magnetic Stimulation (Deep TMS™) technology has created a new era in treatment as an effective, safe, and non-invasive neurostimulation treatment for treatment-resistant psychiatric and neurological brain disorders. As a non-drug treatment based on magnetic brain stimulation, BrainsWay Deep TMS has been proven to be effective for patients with major depressive disorder (including reduction of anxiety symptoms / anxious depression), obsessive-compulsive disorder, and smoking addiction.
Role Overview
The Marketing & Administrative Coordinator will provide essential administrative, operational, and
marketing support to ensure smooth day-to-day activities across the U.S. team. This role is ideal for a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys supporting cross-functional teams. The Administrator will collaborate closely with Sales, Marketing, and Israel-based leadership to support ongoing initiatives, manage logistics, and maintain operational efficiency.
Key Responsibilities
General Administrative Support:
- Serve as the primary point of contact for U.S. operational matters.
- Support Sales and Marketing logistics, vendor onboarding, purchase orders, and documentation.
- Assist with internal coordination between U.S. teams and Israel-based management.
- Prepare reports, presentations, and follow-up documentation as needed.
- Marketing Support
- Assist with day-to-day marketing operations and campaign coordination.
- Support CRM data maintenance and ensure data hygiene across marketing and sales systems.
- Help manage marketing automation workflows and support digital marketing activities.
- Coordinate the distribution of marketing materials, collateral, and branded assets.
- Conference & Event Logistics
- Coordinate vendor relations and oversee event setup in collaboration with agency partners.
- Support logistics for internal and external events, conferences, trade shows, and field activities.
- Assist with shipment coordination, booth setup preparation, and event deliverables.
Requirements:
- 3+ years of experience in administration, marketing, operations and/or related fields.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Familiarity with CRM and marketing automation tools (HubSpot, Salesforce, Marketo, or similar).
- Ability to collaborate across global teams and work with multiple stakeholders.
- High attention to detail, professionalism and proactive problem-solving abilities.
- Experience supporting event or conference logistics — an advantage.
- Proficiency in Microsoft Office and/or Google Workspace.
- Willingness to travel up to 10%.
EQUAL OPPORTUNITY EMPLOYER
Our worldwide culture embraces diversity. We pride ourselves on furthering an equitable and inclusive workplace, believing that the more diverse our talent and contributing perspectives, the better we can fulfill our mission of boldly advancing neuroscience to improve health and transform lives for all humankind affected by treatment-resistant mental health disorders.
BrainsWay is an Equal Opportunity Employer, welcoming and encouraging diversity in the workplace based on essential experience and qualifications, regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other characteristics protected by law.
