Vallure is a fast-paced creative and digital agency partnering with luxury, design-forward brands across interior design, real estate, wellness, and lifestyle. We’re hiring a highly organized, emotionally intelligent Executive Assistant to support our Founder in a dynamic, high-touch role.
Our Founder is deeply involved in business development, marketing, and creative direction. This role is designed to amplify her impact — not just by keeping things organized, but by helping execute internal initiatives, oversee quality, and move ideas into action.
This is not a traditional admin position. We’re looking for someone who thrives behind the scenes but operates with the eye of a creative director — someone who understands brand, design, and light marketing, and can act as an extension of our Founder’s voice, vision, and standards.
If you’re proactive, detail-obsessed, and fluent in high-level communication, this could be your next great fit.
Role Specifics
- Remote (open to global applicants - overlap with Arizona time zone is a must)
- 1099 Contractor Position
- Part-Time (est. 20 hours per week) with the goal of growing into Full-Time
- Pay Range of $15-22 per hour
Who We’re Looking For
You’re someone who can balance luxury-aligned tone with operational precision. You have:
- Trained or intuitive eye for branding and design
- A strong grasp of marketing and creative workflows
- Clear, confident communication (especially in writing)
- Proactive problem-solving instincts — you anticipate, not just react
- Experience using Figma, Adobe Creative Suite, Metricool, Slack, Asana, Google Drive, and other digital tools
- Emotional intelligence, reliability, and a calm presence under pressure
- Bonus: experience supporting founders, creatives, or agencies
Key Responsibilities
- Manage the Founder’s calendar with intention, prioritizing time blocks and high-value meetings
- Coordinate internal and external meetings, send invites, and ensure prep materials are shared in advance
- Join key Google Meet calls to take notes, track next steps, and follow through on deliverables
- Organize internal ideas, discussions, and requests into Asana tasks and ensure proper delegation
- Maintain agency work (marketing and sales initiatives) Asana boards by assigning tasks, updating statuses, and flagging bottlenecks
- Support Founder in reviewing design and marketing deliverables before client delivery
- Ensure creative work aligns with brand guidelines and luxury standards before approval
- Relay Founder feedback to team clearly and thoroughly using Loom or written notes
- Help draft proposals or pitch decks with light design or formatting support
- Attend new client sales calls to take notes and support strategy handoff to project team
- Set up new clients in internal systems and support onboarding checklists
- Support Founder in building and maintaining a strong LinkedIn presence through content coordination
- Manage light copywriting and scheduling for Founder's personal LinkedIn content
- Help execute agency-level marketing projects like newsletter sends, website updates, or blog drafts
- Manage shared inbox with occasional drafting of client or partner responses for Founder review
- Answer and triage incoming agency phone calls professionally and efficiently
- Provide internal QA support by checking design and marketing assets for errors or off-brand elements
- Track deliverables across multiple client timelines to ensure deadlines are met
- Liaise with freelancers or vendors when requested to coordinate timelines and expectations
- Support hiring tasks like drafting job postings, reviewing applicants, or scheduling interviews
- Help maintain internal SOPs and operational documentation with updates as needed
- Flag opportunities to improve efficiency, quality, or team workflows as the agency grows
