VIVO Infusion, LLC
A Facilities Support Coordinator is responsible for managing the entire workflow of maintenance and repair tasks, from initial request to completion, ensuring efficient use of resources and minimizing patient disruption. This individual will coordinate with various stakeholders, including vendors, staff, and building management, to manage building maintenance and repairs
The Facilities Support Coordinator will work remotely from a home office with a secure network. Travel with Vivo equipment is not permitted. Only candidates residing in the states below at the time of employment will be considered.
Arizona, Colorado, Connecticut, Florida, Georgia, Illinois, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, New Hampshire, New Jersey, Nevada, New York, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Wisconsin, Wyoming, Washington D.C.
The Facilities Support Coordinator will work remotely from a home office with a secure network. Travel with Vivo equipment is not permitted. Only candidates residing in the states below at the time of employment will be considered.
Arizona, Colorado, Connecticut, Florida, Georgia, Illinois, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, New Hampshire, New Jersey, Nevada, New York, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Wisconsin, Wyoming, Washington.
- Work Order Management: Receive, manage, and prioritize maintenance requests; monitor the status of work orders, tracking progress, and ensuring timely completion.
- Vendor Management: Coordinate with outside contractors and vendors for maintenance and repairs, ensuring quality and cost-effectiveness.
- Problem Resolution: Addressing any issues or concerns related to work orders, ensuring timely resolution and minimizing disruptions.
- Communication and Collaboration: Effectively communicate with staff, building management, and vendors to ensure smooth operations.
- Documentation and Record Keeping: Maintain accurate records in clinic maintenance database.
- Preventive Maintenance: Implement and track preventive maintenance schedules to minimize downtime and costly repairs; transition acquired clinics into the normal preventative maintenance schedule.
- Budget management: Assist with developing and tracking the maintenance budget per clinic.
- New Clinic Workflow: Set up utilities for all new leased spaces and coordinate new vendor account set up at time of opening.
- Participate in business development team meetings or other department meetings as requested.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school Diploma or equivalent, required.
- 2-3 years related experience in facilities management, commercial leasing, administration, or other related field.
- Proficient in all Microsoft Applications, Acrobat Adobe, and other related software.
- Experience in Monday.com preferred.
- Basic understanding of building systems and maintenance practices.
- Strong organizational and project management skills, ability to prioritize tasks effectively, and excellent communication skills.
Work Environment and Physical Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. Specific vision abilities required for this job include close vision, color differentiation, distance vision, and the ability to adjust focus. This job may require the employee to lift and carry up to 25lbs occasionally. This job requires the employee to sit for extended periods of time. The noise level in the working environment is low-moderate (i.e. phone calls, online meetings, computer audio). This job may include travel up to 15%.
Who We Are:
The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable, safe, and convenient setting! Vivo is a national company with locations in 15 states, providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you.
Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized, care for every patient. These treatments are delivered by a highly-skilled, clinical nursing staff and monitored by board-certified advanced practitioners.
Vivo Infusion has received The Gold Seal of Approval® from The Joint Commission.
The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers.
An organization that achieves The Gold Seal of Approval® shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.
Learn more about Vivo, by visiting our website: https://vivoinfusion.com/
RECRUITMENT PRIVACY STATEMENT | Notice to All Applicants:
Vivo Infusion posts all open positions on the Careers page of the company website: https://vivoinfusion.com/careers/
Applicants will never be asked to provide personal identification information (e.g., SSN, Driver’s License, Passport) or financial information (e.g., Banking Information) during the application and Interviewing process.
We may request:
Contact details such as name, address, email address, and phone number.
Employment history including previous employers and job titles/positions.
Background information including academic/professional qualifications, job qualifications, education, certifications or licenses, details included in your CV/resume, transcripts, and employment references.
Nominated references including their name, contact details, employer, and job role.
Proof of your eligibility to work in the US.
Desired salary.
If you have any questions or concerns about this Recruitment Privacy Statement or how we handle your personal data, please contact us at 855.478.1528 or emailing Info@VivoInfusion.com.
