Overview:
The virtual bookkeeper will manage day-to-day bookkeeping for multiple clients in a remote environment. This role requires strong experience with QuickBooks Online, exceptional attention to detail, and proactive communication with both clients and the Executive Assistant. The ideal candidate is organized, self-motivated, and efficient at maintaining accurate, up-to-date financial records for multiple accounts.
Key Responsibilities:
- Maintain accurate and current financial records for multiple clients using QuickBooks Online.
- Record and classify daily transactions, including invoices, payments, deposits, and expenses.
- Reconcile all client and firm bank accounts and credit cards on a regular basis.
- Monitor transactions to identify and resolve discrepancies promptly.
- Manage accounts payable and receivable, ensuring timely processing and follow-up.
- Prepare and organize monthly financial statements, general ledgers, and trial balances.
- Assist with month-end and year-end closings, including journal entries and account adjustments.
- Track and categorize client expenses for management analysis and reporting.
- Communicate regularly with the Executive Assistant to review priorities, deadlines, and client updates.
- Collaborate with the Executive Assistant and accounting team to ensure smooth information flow and organized documentation.
- Support payroll setup, processing, and reconciliation as needed.
- Maintain secure and organized digital filing systems for financial documentation.
- Prepare reconciled financial data for accountants during tax season.
Skills/Qualifications:
- Minimum of 3 years of bookkeeping experience
- Advanced proficiency in QuickBooks Online is required.
- Strong understanding of bookkeeping principles, reconciliation procedures, and accounting best practices.
- Proficient in Google Workspace and document-sharing platforms.
- Excellent communication and organizational skills, with the ability to coordinate closely with the Executive Assistant and firm leadership.
- Self-motivated with a strong sense of ownership and accountability.
- Associate or bachelor’s degree in accounting, finance, or related field preferred.
- Bookkeeping certification or experience in a public accounting firm a plus.
Work Environment:
- Fully remote position with flexible hours.
- Must have dependable internet access and a private, quiet workspace for virtual collaboration.
- Regular communication with the Executive Assistant and accounting team through email, chat, and video conferencing
