At LifeLoop, we have one goal: helping senior living communities flourish. Our technology helps engage residents, delight staff, and connect family members. Offering a full suite of software solutions to support senior living communities, LifeLoop breaks down barriers and enables seniors, including those with memory loss, to create meaningful connections and engagement experiences with caregivers and family members. A simple press of a button on our touchscreens or app can launch hundreds of applications for recreation, social connection, memory care engagement, and therapy programs, while our operational solutions enable staff to work with more efficiency and get back to what's most important: spending time with residents. Connecting people with their passions, each other, and the world is critical to our vision, and the work we do makes a positive difference every single day.
Want to make a positive and meaningful impact? Then come be a part of LifeLoop, an innovative leader in purpose-built technology for seniors.
Join the Vista Family:
In March 2021, Vista Equity Partners acquired iN2L, the leading resident engagement platform in senior living. In April of 2022, Vista acquired LifeLoop and merged the two companies together to create the most comprehensive senior living operations and engagement platform in the market. In September 2023, iN2L and LifeLoop rebranded as LifeLoop.
Vista’s portfolio of technology and software companies includes more than 70 enterprise software, data, and technology-enabled companies that serve over 200 million users and employ more than 70,000 team members around the world. Their “intraportfolio” approach allows for career advancement opportunities and provides LifeLoop employees the opportunity to benefit from shared learnings from across Vista’s ecosystem.
The Opportunity: Executive Assistant
At LifeLoop, the Executive Assistant to the CEO plays a vital role in supporting executive operations, internal communications, company culture, and strategic alignment. This role is ideal for someone who thrives in a fast-paced, purpose-driven environment, is detail-oriented, proactive, and can operate with high levels of discretion, emotional intelligence, and business acumen.
This is not a traditional administrative role – it is a highly visible, cross-functional position that combines strategic coordination with culture stewardship. You will support the CEO and broader Executive Leadership Team (ELT) through execution of internal logistics and communications, driving cross-functional initiatives, and modeling LifeLoop's core beliefs through day-to-day interactions.
Executive Support
- Support the CEO and Executive Leadership Team by ensuring priorities are aligned, time is protected, and operations run smoothly.
- Manage the CEO’s calendar with strategic awareness of priorities, stakeholder engagement, and time allocation.
- Coordinate domestic travel and complete timely expense reports for the CEO.
- Serve as a liaison and coordinator for the broader ELT, helping the team stay aligned, organized, and accountable.
- Own logistics for quarterly ELT/Senior Leadership Team offsites, including travel, venues, activities, and real-time event support.
- Anticipate executive needs by understanding the company’s rhythms and planning ahead accordingly.
Corporate Communications
- Support planning of internal communication touchpoints that keep employees informed, inspired, and connected to our purpose.
- Plan and execute all-company Town Halls, including content prep, speaker coordination, and employee engagement.
- Facilitate Ask-Me-Anything (AMA) sessions and other opportunities for executive transparency.
- Support written and verbal communications on behalf of the CEO, both internally and externally.
- Partner with internal stakeholders to maintain and coordinate the company-wide calendar of events.
- Ensure shared resources (e.g., recordings, planning documents, internal announcements) are consistently updated and accessible.
Operating Model Support
- Help drive alignment and structure through our operating model and business rhythm, Entrepreneurial Operating System (EOS).
- Support adoption and refinement of EOS tools, such as quarterly Rocks and Level 10 meetings.
- Assist in embedding EOS principles into executive operations and team planning.
- Track leadership meeting follow-ups and action items, ensuring outcomes are implemented.
- Maintain alignment across functions by keeping rhythm documents, timelines, and agendas up to date.
Project Management
- Bring clarity, follow-through, and cross-functional coordination to a variety of strategic initiatives and internal efforts.
- Support planning and execution of company-wide and cross-functional initiatives.
- Partner with the Chief of Staff on internal project tracking and reporting.
- Ensure timely updates, clear responsibilities, and thoughtful sequencing of initiatives across functions.
- Manage logistics and comms for internal campaigns and rollouts (e.g., new programs, feedback cycles, recognition moments).
People & Culture Support
- Contribute to a thriving internal culture by supporting employee programs, engagement events, and moments of recognition.
- Partner with People Operations to coordinate employee recognition programs and employee support initiatives.
- Lead planning and coordination for Customer Volunteer Week and other vision-aligned cultural experiences.
- Support logistics for in-person company gatherings, such as all-company meetings, departmental offsites, or special events.
- Model empathy, thoughtfulness, and a strong “people-first” presence in all interactions.
What we expect of you:
- Bachelor’s degree in business, communications, marketing, English, or related field or equivalent, preferred.
- Previous experience may be substituted for a degree
- 3+ years’ experience supporting a C-Level Executive team.
- Coordination and scheduling of complex, multi-site meetings and projects with multiple senior leaders, in a fully remote working environment
- Experience with Entrepreneurial Operating System (EOS) is a plus.
- Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook.
Benefits:
- Benefit Conditions: Waiting period may apply
Health & Wellness:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Health Savings Account (HSA)
- Employer HSA Match
- Flexible Spending Account (FSA)
- Critical Illness Insurance
- Hospital Indemnity Insurance
- Disability Insurance
- Life Insurance
- Employee Assistance Program (EAP)
Retirement & Financial:
- 401(k)
- 401(k) Matching
- Retirement Plan
- #BeALearner Reimbursement
Work-Life Balance:
- Flexible Schedule
- Open PTO
- Paid Sick Leave
- Paid Parental Leave
Additional Perks:
- Referral Program
- Pet Insurance
LifeLoop is based in Greenwood Village, Colorado, but is open to candidates who are comfortable working remotely. At LifeLoop, diversity and inclusion are fundamental to how we grow and operate our business. We are building a diverse workforce that cultivates and supports all individuals. We believe a culture of equality builds a stronger work environment for all employees and that we are all accountable for encouraging and celebrating diverse voices. LifeLoop is committed to promoting and recognizing principles of fairness, equity, and social justice in relation to, and across, intersections of race, age, color, disability, faith, religion, ancestry, national origin, citizenship, sex, sexual orientation, social class, economic class, ethnicity, gender identity, gender expression, and all other identities represented among our diverse membership. We proudly support and encourage people with military experience (active, veterans, reservists, and National Guard) as well as military spouses to apply for open job opportunities.
