Artisan Council - a boutique social media agency based in downtown NYC - is seeking a talented Full Charge Bookkeeper (Contract), to be a key part of the Artisan Council team. You’ll be an integral part of a dynamic team in a role that works on all aspects of accounts, including payroll and benefits administration, and business compliance and insurances, committing ~40 hours per month to Artisan Council’s needs, allocating time daily to respond to urgent matters, as needed.
Reporting to the Managing Director, as the successful candidate you will have incredible attention to detail, have an analytical mentality and will show responsibility for your tasks while making strategic, analytical based suggestions on how to improve and streamline responsibilities. As an ideal candidate you will be an intuitive and empathetic person with a passion for organization, processes and team culture. You are resourceful, service oriented, and can thrive in a fast-paced environment.
equal opportunity
Equal Opportunity
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Our mission is to create a happy, safe, considerate and inspiring work environment for all.
Key Responsibilities
- Independently manage all accounting functions using QuickBooks, including A/R, A/P, bank reconciliations, payroll, benefits and insurances.
- You’ll work on your own schedule, but must be available to answer questions on Slack once daily, advising of any days where this isn’t possible in advance.
- You will attend a Monday all-hands team meeting to hear company wide priorities for the week, and announce those of Financial nature.
- You will partner with HR & business leaders to drive operational efficiency through creation and formalization of processes.
- Provide direction and assistance to all staff regarding finance and budgeting policies and procedures, and efficient control and utilization of financial resources.
Accounts/Bookkeeping Responsibilities
- Maintain accounting records and manage all aspects of the general ledger in Quickbooks, and external supporting accounting documents including overseeing for accuracy and timeliness
- Act as liaison between business leaders and 3rd party vendors including payroll and company financial accountant
- Categorize and track expenses using Divvy (expense management platform)
- Create and check financial statements for accuracy
- Reconcile bank account and credit card transactions, and monthly statement reconciliations
- Balance sheet management
- Improve utilization of financial systems in revenue analysis and client billing
- Manage client relations and collection efforts as it relates to Accounts Receivable
- Submission of financial documents and reports in a timely manner, ensuring delivery deadlines.
Payroll & Benefits Management Responsibilities
- Execute timely and accurate processing of payroll for approximately 35+ exempt and nonexempt employees and contractors;
- Manage wage payments and tax and compliance through JustWorks and work with a dedicated Justworks representative on all tax related matters
- Manage benefits enrollment and activities through Justworks and external brokers
- Manage 401(k) activities and interact directly with the 401K provider to ensure proper handling of employees’ enrollment, loans, repayments, distributions, rollovers, and payroll contributions. Distribute plan documents and updates as needed
- Process all compliance reporting pertaining to payroll, taxes and benefits including EEOC, 5500, discrimination testing, and more
- Ensure all local, state and federal governmental requirements are met, such as taxes and withholdings. Prepare, review and file quarterly/annual payroll tax reports and W2s and W2c’s
- Respond timely to payroll requests and resolve employee issues, including wage garnishments, EDD questionnaires, verifications of employment
Compliance
- Stay abreast of HR trends, best practices, and regulatory changes, ensuring compliance with federal, state, and local employment laws
- Ensure compliance with all regulatory and legal requirements for financial, labor and retirement implementation and reporting.
Business Insurance
- Assist with infrequent general administrative tasks such as insurance audits, insurance renewals, notices, and things of such nature.
- Document staff incidents, injuries, and claims; submit required forms and reports to relevant agencies
Reporting
- Provide financial analysis statements including monthly balance sheets, income statements, cash flows statements, and actual to budget and last year variance analysis
- Produce and analyze Client P&Ls and staffing utilization reports
- Coordinate the year-end audit with the ceo
- Oversee divisional budgets, communicating financial updates, deltas, and expense approvals.
Essential Skills + Experience
Please note carefully. Applicants without this experience will not be considered.
- 5+ years of experience as a bookkeeper, payroll and benefits management with excellent references
- 3 years experience working for an agency as a client, and understanding of the structure of an agency
- Excellent knowledge of bookkeeping and accounting principles
- Detailed knowledge and expertise in HR policies and procedures.
- Excellent knowledge of QuickBooks and Bill.com as well as other commonly used company tech including Slack and G-suite.
- Excellent knowledge of PEO such as Justworks or equivalent
- Outstanding communication skills for various communication mediums (such an internal IM vs emailing clients, written vs oral).
- Experience and comfortability working with senior leaders
- Willing to say uncomfortable things with deliberateness and empathy
- Ability to multi-task and work in a fast-paced environment both independently and with others.
- Highly organized; excellent time management including meeting planned deadlines.
- Outstanding attention to detail.
Hourly Rate: $50-100 per hour based on experience
