Job Title: Grants and Administrative Coordinator
Organization: Humanities Iowa
Location: Remote – Must live in Iowa
Job Type: Full-time
Salary Range: $40,000 - $55,000
Reporting: Heather Plucar, Executive Director, Humanities Iowa
About Humanities Iowa: Humanities Iowa (HI) brings the humanities to life by supporting public programs that explore history, literature, culture, and civic life. Since 1971, HI has supported thousands of community-based programs across all 99 counties, with a special commitment to underserved communities and rural Iowa.
HI's programming includes grantmaking, cultural events, literacy initiatives, and public dialogue opportunities—ensuring that all Iowans can access stories, scholarships, and perspectives that build understanding and enrich civic life
Our Culture: At Humanities Iowa, we value teamwork, collaboration, and open communication. We are passionate about our community through our work in supporting the humanities. We offer competitive compensation, a comprehensive benefits package, and a generous PTO package.
Job Summary: The Grants and Administrative Coordinator is responsible for managing day-to-day office operations, supporting grant programs, coordinating the Speakers Bureau, overseeing the bi-annual publication Voices from the Prairie, executing a regular social media and publicity plan, and providing administrative and board support as needed. This role is ideal for a highly organized, self-starting professional with at least two years of experience in administrative or program coordination and a passion for the humanities.
Responsibilities
Administrative & Office Management
- Manage scheduling, team communications, and office appointments
- Maintain digital files, inventory, and equipment
- Oversee office database updates, mailing lists, and board directories
- Provide in person logistical support for staff travel, board meetings, and events
- Serve as receptionist and represent Humanities Iowa to the public
Grants Support
- Maintain accurate grant records and documentation
- Support the Executive Director and board with grant deliberations
- Promote and educate the public on grant opportunities
- Research and draft proposals for outside funding
Programs & Communications
- Coordinate the Speakers Bureau, including logistics and communications
- Organize, edit, and manage production of Voices from the Prairie
- Draft press releases, newsletters, board and committee minutes
- Maintain and update web pages and lead email campaigns and social media strategy
Board Support
- Assist with scheduling, preparation of board materials, and minute-taking
- Serve as staff liaison to relevant board committees
Other Duties
- Pitch in as needed with evolving priorities and projects
Qualifications
· At least 2 years of experience in administrative or program coordination
· Bachelor’s degree required
· Excellent writing, communication, and problem-solving skills
· Highly organized and capable of managing multiple projects
· Proficient in Microsoft Office, Zoom, databases, and communication tools
· Familiarity with nonprofit or federal grants administration a plus
· Positive, team-oriented attitude with strong customer service orientation
Salary:
Salary will be commensurate with the experience, skills, and qualifications that the candidate brings to the position.
Benefits:
403(b) Retirement Plan
o Employee contribution: 4.5% of gross annual salary (required), Employer match: 9%
Monthly cell phone reimbursement
Individual health insurance stipend
Vision stipend
Life insurance and disability insurance
Mileage and per diem reimbursement (GSA rates)
Application Process: Interested candidates should submit a brief cover letter with relevant experience and interest in the role along with a resume to Heather Plucar at info@horizongroupiowa.com. Please put COORDINATOR ROLE in the subject line. Applicants’ information will be kept confidential until discussed with the candidate. The application process will close on Thursday, July 23.
Humanities Iowa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
