Key Responsibilities:
- Oversee day-to-day office operations, ensuring a clean, organized, and welcoming environment.
- Coordinate office maintenance, supplies, and equipment procurement.
- Provide administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
- Prepare reports, presentations, and other documents as needed.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Draft and proofread business correspondence, reports, and other documents.
- Schedule and coordinate meetings, conferences, and events.
- Arrange logistics, prepare agendas, and ensure the smooth execution of events.
- Maintain accurate and up-to-date records, files, and databases.
- Ensure confidentiality and security of sensitive information.
- Assist various departments with administrative tasks, including data entry, document preparation, and file management.
- Collaborate with HR for employee onboarding and administrative processes.
- Liaise with vendors and service providers for office supplies, equipment, and other services.
- Negotiate contracts and ensure cost-effectiveness.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in office software (Microsoft Office suite, Google Workspace).
- Excellent organizational and multitasking abilities.
Please note that we are recruiting for positions on behalf of our client, specializing in the engineering and IT sector. This role is not directly with avua.
