What You Will Do In This Role
The Executive Assistant will be working side-by-side with the CEO Mike Nguyen, joining him in meetings and providing high-level administrative support to ensure his days run smoothly. This is a full time role that generally operates on PST, but with Mike's extensive travel and customers all over the globe, hours will not always be consistent from day-to-day. You will be managing his calendar, scheduling meetings with internal and external partners, coordinating travel, taking notes in meetings, and preparing documentation for internal, external, and board meetings. You'll be expected to proactively manage Mike's time by identifying urgent priorities and addressing issues before they arise, and/or escalating to him when appropriate.
Who You Are
You are a hyper-organized, detail oriented person - so much so that your friends might make fun of you for your lists and organization tools, but they also probably rely on you to plan the group hangouts. You pride yourself on your writing and editing skills and not only can you communicate clearly and concisely through text, but you also find it easy to communicate face to face with a variety of personalities. You really know how to manage all types of relationships in a respectful and diplomatic manner.
You are likely someone who has been looking for an opportunity to show what you can do at the next level. You relish the idea of getting to show how much easier you can make a CEO's life be by using your superior organizational, time management, and prioritization skills, and you are wanting to take on a role where you can learn all about our side of the technology sector and take power over the direction your role grows.
Who We Are
We're revolutionizing the way companies buy and sell digital infrastructure, and we're extremely proud of that. Digital infrastructure is the enabler of the internet and at the core of every industry. Traditionally it's been bought manually through service provider sales people, resulting in high costs, slow procurement cycles, and services that don't work the best - slowing down the ability of companies to build and hold back human innovation. Inflect's marketplace and advisory are removing friction so any company can get what they need, when they need it, at the right deal terms. By achieving our mission, we unlock businesses to build and human innovation
inflects!
Of course, we're also a startup, and it's important that you understand what that means if you work for us. We work quick, we work smart, we work hard, and the road to success is filled with some of the highest highs, but also has its fair share of lows. If you're looking for the same thing day in and day out, this will not be the place for you. (And that's totally okay!) We're all owners of Inflect -full time employees receive option grants-, and we know that we're the reason we'll achieve our goals, or we'll be the reason we don't. So believe me when I say that we're hell bent on achieving our goals. If this sounds like the kind of environment you would thrive in then we'd love to have you!
What Your Day-To-Day Responsibilities Will Be
- Calendar Management: Scheduling and coordinating the CEO's meetings, appointments, and events. Prioritizing time-sensitive matters and ensuring no overlaps or conflicts.
- Travel Coordination: Arranging travel logistics, including booking flights, accommodations, and transport, while ensuring the CEO's itinerary aligns with business needs.
- Managing invitations and ensuring the CEO is prepared for events or meetings with key clients, investors, or partners.
- Proofreading documents, presentations, reports, and other materials.
- Preparing agendas for meetings, ensuring necessary documents are available, and taking notes or minutes during meetings.
- Handling sensitive information with the highest level of discretion, including company strategies, financials, customers, and personal matters of the CEO.
- Helping the CEO stay focused by managing their time and priorities effectively, keeping them informed of urgent matters, and ensuring their schedule aligns with critical business needs.
- Assisting in preparing for board meetings and executive team meetings by gathering and organizing materials, and following up on action items.
- Assist the CEO in coordinating tech-specific needs, troubleshooting minor issues, and liaising with the IT team.
What Benefits We Offer at Inflect
- 100% remote work environment - seriously
- Fully covered health insurance options through a major health insurance provider for both you and your family (you pay $0)
- Dental and Vision insurance available with widely used providers
- Option grants begin vesting after year 1 - you own a piece of Inflect
- Unlimited PTO
- Typical amount of company holidays is 16+/yr (company holidays are based on the standard holidays in the US and Poland and can vary year to year)
