We are seeking a detail-oriented and experienced Administrative and Operations Specialist / Office Coordinator to join our dynamic team. The ideal candidate will be responsible for efficient order management, coordination of office operations, and ensuring seamless administrative processes. If you have a keen eye for detail, are a QuickBooks expert, and thrive in a fast-paced environment, we invite you to apply.
Key Responsibilities:
Order Management:
- Enter new signed quotes into Google Docs accurately and in a timely manner.
- Coordinate and send Purchase Orders to Vendors, managing delivery and tracking processes.
- Obtain freight quotes for new orders and handle logistics coordination.
- Request financing documents from lenders and follow up with customers for timely completion.
- Track and manage logistics information for all orders, ensuring smooth processing.
- Maintain and update Google Spreadsheets for all orders, including invoicing and freight details.
- Process invoices against Purchase Orders, including adding freight costs.
- Manage bills and ensure timely payments.
- Handle any Return Merchandise Authorizations (RMA) from vendors.
- Process online orders, confirm payments via Shopify, update QuickBooks with new customer receipts, and manage order fulfillment.
Coordination and Communication:
- Coordinate all aspects of shipping, including freight, documentation, tracking, and customer updates.
- Perform monthly sales tax filing and reporting for the state.
- Keep the Google order document updated, entering every signed quote, and updating information daily.
- Submit finance applications to lenders and provide customers with approvals or denials.
- Manage Patient Image accounts and handle monthly billing.
Qualifications:
- Detail-oriented with strong organizational skills.
- QuickBooks expert with a solid understanding of financial processes.
- Proven experience in order management, logistics coordination, and office administration.
- Ability to multitask and prioritize in a fast-paced environment.
- Strong communication skills, both written and verbal.
- Proficient in Google Docs and Spreadsheets.
- Ability to work independently and collaboratively within a team.
If you are a proactive individual with a passion for meticulous order management and office coordination, we encourage you to apply for this exciting opportunity. Join our team and contribute to the success of our growing organization.
Job Type: Full-time
Pay: $20.00 - $35.00 per hour
Benefits:
- Health insurance
- Paid time off
Schedule:
Work Location: Remote
