Executive Assistant (Part-Time, Remote)
Location: Remote (must be available during PT business hours)
Hours: 15–20 hours per week, Monday–Friday (3+ hours/day, 8 AM–11 AM PT)
About the Role
Are you a tech-savvy, resourceful professional looking for a dynamic and rewarding part-time role? As Executive Assistant to a COO-Engineer-Entrepreneur in the tech world, you’ll be integral to a wide variety of projects, from e-commerce and SaaS to music and event planning. This role goes beyond managing inboxes and calendars—you’ll help refine systems, coordinate workflows, and explore how technology and AI are reshaping industries. Whether it’s travel arrangements, research, or assisting with the development of AI workflows, this role offers the chance to grow, collaborate, and make a meaningful impact on my business and my clients’ success.
If you’re adaptable, detail-oriented, and ready to take ownership of a diverse set of responsibilities, this is your chance to thrive in a fast-paced, innovative environment.
Key Responsibilities
- Email and Calendar Management: Organize multiple inboxes, escalate important messages, and manage scheduling to resolve conflicts independently.
- Scheduling Czar: Assist with allocating time to different clients and projects, and lining up my schedule with the correct tasks and goals.
- AI Workflow Development: Assist in testing and refining AI processes for internal and client use.
- Research and Data Entry: Perform guided research, compile content, and build lists, leveraging AI tools where applicable.
- Client Communication: Draft professional correspondence and respond on my behalf as needed.
- Expense Reporting & Accounts Receivable: Create and reconcile invoices and assist with basic financial tasks.
- Project Support: Maintain Trello boards, track deadlines, and keep digital notes organized.
- Travel Arrangements: Research and book travel, create itineraries, and assist with planning.
Qualifications
- Associate’s or Bachelor’s degree required.
- Proficiency with Gmail, Google Calendar, Google Sheets/Docs, and project management tools like Trello or Jira.
- Strong reliability and punctuality, with the ability to maintain a consistent schedule.
- Excellent written and verbal communication skills, with experience in video collaboration and Slack.
- Adaptability to learn and use various apps and tools as needed.
- Discretion and professionalism when handling sensitive information (NDA required).
Preferred Experience:
- Prior roles in executive or administrative support.
- Familiarity with managing workflows in biweekly sprints.
Compensation & Benefits
- Hourly Rate: $31–$35/hour, based on experience.
- Position Type: Independent contractor (1099).
- Schedule: Mon–Fri, 8 AM–11 AM PT. No work required on 13 official U.S. bank holidays.
- Benefits:
- Paid holidays for 95%+ attendance, potential for over $1,000/year.
- Quarterly performance bonuses based on attendance and task completion.
- Company-provided Windows laptop, monitor, keyboard, and camera.
- PTO begins accruing at 8 hours per 166 logged hours after the first year.
What Success Looks Like
- Saving at least one hour per day through effective inbox and calendar management.
- Improved organization of email and calendar workflows over time.
- Efficient handling of delegated research and administrative tasks, leveraging AI tools.
- Documented and refined AI workflows for business and client use.
To Apply:
Submit your resume AND a brief cover letter outlining your experience with the tools and tasks mentioned above. Omitting a cover letter will result in an immediate pass.
Job Type: Part-time
Pay: $31.00 - $35.00 per hour
Expected hours: No less than 15 per week
Schedule:
Education:
Experience:
- Executive administrative support: 2 years (Required)
- Schedule management: 1 year (Required)
Experience:
- Executive administrative support: 2 years (Required)
- Schedule management: 1 year (Required)
Work Location: Remote
