REMOTE WORK: Yes
SALARY: $50k - $55,000/annually depending on experience
LOCATION: Anywhere in the continental United States
OVERVIEW
The Regional Administrative Assistant facilitates the efficient operation of the Post Release and Home Study Programs by supporting the Director and/or Supervisors by performing a variety of clerical and administrative tasks.
ESSENTIONAL DUTIES AND RESPONSIBILTIES
- Assist with administrative task of onboarding, new employee orientation, and updating training records.
- Maintain a virtual filing system for program (as needed).
- Assist in scheduling and sending meeting invites to staff and potential employees.
- Assist in the development and dissemination of presentations (PowerPoint, Canva, etc..).
- Create meeting agendas and take meeting minutes.
- Ensures action items are identified during meetings and shared with the Team for timely execution.
- Maintain a calendar of events for relevant program staff.
- Maintain a PTO calendar for use by supervisory staff.
- Coordinate travel schedules for Director or Supervisors as needed.
- Coordinate conference meeting logistics for any in-person meetings.
- Coordinate with logistics and procurement staff ordering supplies for program staff.
- Assist with coordinating and gathering of information for reporting purposes.
- Always maintain confidentiality of sensitive information.
QUALIFICATIONS
- High School Diploma required with 2 years of administrative assistant or office management experience, or
- Associate degree with 1 year of proven experience in a busy office environment.
- Excellent interpersonal and customer service skills.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Excellent typing skills.
- Ability to work independently.
- Strong leadership, organizational skills, and the ability to manage multiple tasks and projects effectively.
- Excellent communication and interpersonal skills.
- Good telephone etiquette.
- Proficient in Microsoft Office Suite, especially Excel a plus.
- Must be comfortable with using technology (OneDrive, Teams) and database management.
- Ability to adapt to changing priorities.
- Ability for occasional travel and work a flexible schedule (as needed).
- Ensure compliance with a drug free, smoke-free, and alcohol-free workplace.
- Support a harassment free workplace.
- Adhere to all company policies and procedures.
- Ability to act with integrity and professionalism.
- Always be professional, respectful and treat coworkers, stakeholders, and community at-large with sensitivity and empathy.
- Valid driver's license and insurance.
Training Requirements:
- Satisfactory completion of Applied Intellect’s employee orientation and training.
- Comply with all Office of Refugee Resettlement (ORR) trainings.
- Complete additional training as identified by supervisor or human resources.
PHYSICAL DEMANDS
- Use manual dexterity, tactile, visual, and audio acuity.
- Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
- Occasional lifting (up to 25 pounds), bending, pulling, and carrying.
- Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).
EQUAL EMPLOYMENT OPPORTUNITY
Applied Intellect is an Equal Opportunity Employer that recognizes the value of diversity in the workspace.
We value our employees’ well-being and work-life balance, and offer a competitive benefits package, including:
Health, Dental, and Vision insurance options available (from day one of employment)
Employer-Paid Short and Long-term Disability Insurance
Employer-Paid Life Insurance
Paid Time Off
Paid Holidays
Investment in 401K retirement plans (upon eligibility)
Remote Employment
The above-listed duties and responsibilities are essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All job duties indicated are not to be an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s).
