Executive Administrator
Reports to: CEO
Job Classification: Full Time (Remote) - Salaried - Exempt
About GrayHair Software – GrayHair is a fast-growing software company that handles 25% of all US postal data. We track over 125 billion data points for many of the top banks and insurance providers and are the leading consumer and provider of postal data. We’ve been recognized as one of the “hottest solution providers in the mailing industry” with years of industry expertise that enables us to deliver exceptional service to our clients.
General Overview: We are seeking an experienced and Executive Administrator to provide high-level administrative support to our leadership team. This role involves a combination of administrative duties and responsibilities that help shape and maintain our company's culture.
Qualifications Include:
- A minimum of 4 years experience in similar role
- Excellent written and oral communication skills
- Strong knowledge of Google Workspace (Docs, Sheets, Slides, etc.) is essential. Experience with Hubspot is a plus.
- Proven ability to manage multiple projects simultaneously while maintaining a high level of attention to detail.
- Passion for driving culture-focused initiatives that engage employees.
- Must have a demonstrated ability to prioritize and multitask in an environment of constant change.
Primary Responsibilities: include the following. Other duties may be assigned.
- Meeting Organization: Organize and facilitate company meetings, including preparing agendas, capturing meeting minutes, and following up on action items.
- Engagement Initiatives: Lead company culture programs such as volunteer events, wellness challenges, recognition programs, and other employee engagement activities.
- Communication Management: Write and proofread internal and external communications with precision and professionalism.
- HR Support: Coordinate with third-party legal and benefits advisors to ensure ongoing compliance with HR policies and regulations.
- Administrative Support: Provide comprehensive administrative support to leadership, including calendar management, travel arrangements, and expense reporting.
GrayHair Software, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
