Company Description
La Union Studio is an innovative, relationship-driven architecture and design studio located in Seattle, WA. We are dedicated to unveiling and articulating the authentic narratives through our creative work.
Role Description
This is a part-time remote role for an Administrative Assistant at La Union Studio. The Administrative Assistant will be responsible for providing administrative support, managing communication, and assisting with executive administrative tasks - ensuring tasks are organized and handled in a timely manner.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Strong phone etiquette and communication skills
- Clerical skills
- Excellent organizational skills and attention to detail
- Proficiency in Microsoft Office Suite, Smartsheet, Asana, Slack
- Ability to multi-task and prioritize tasks effectively
- Experience in the architecture or design industry is a plus
- Associate's or Bachelor's degree in Business Administration, Communication or related field
Responsibilities, include but will not be limited to:
- Manage sales soliciation and inquiries
- Drafting project proposals and margin trackers
- Sending contracts via DocuSign
- Support with monthly client invoicing and tracking aging accounts
- Coordinate and schedule calls/meetings/appointments
- Manage and update studio calendar
- Manage business development and project task lists on Asana and Smartsheet
- Develop and document business Standard Operating Procedures and Processess
- Keep website up to date via Webflow
Studio Culture
- To foster the best creative and working environment, all team member must be agile, supportive, collaborative, open to communication and direction.
- This role is fully remote, therefore work can fluctuate and will include downtime to managing multiple projects at once.
- The ideal Administrative Assistant is a self starter and high performer
Logistics
Job
- Location: Remote/Virtual
- Business Location: Seattle, Washington, U.S. (PST)
- 5-10 hours a week to start, with opportunty to increase hours
