Job Overview
Join our dynamic team as a Senior Administrative Assistant, where you will play a pivotal role in supporting our VP of Design, Rentals, and two Senior Directors of Experience Design. This position is perfect for an exceptionally organized and adaptable individual who thrives in a high-velocity environment.
Key Responsibilities
- Manage intricate schedules and calendaring for multiple leaders across various time zones.
- Prioritize numerous requests and incoming communications, ensuring timely responses according to urgency.
- Collaborate with executives and other senior leaders to align schedules with organizational priorities.
- Coordinate travel arrangements and prepare detailed expense reports.
- Provide assistance in meeting planning, including logistics, agenda drafting, and presentation compilation.
- Oversee the organization of significant departmental meetings and morale-building events.
- Handle miscellaneous tasks such as ordering food and beverages for larger group meetings.
- Support filing, research, and additional administrative duties as required.
- Foster effective relationships and communication across all departments.
- Take ownership of small to medium-sized projects and initiatives.
Required Skills
- A minimum of four years of experience supporting multiple executives in a fast-paced high-tech or startup setting.
- Ability to operate effectively amidst ambiguity, exercising quick judgment while maintaining confidentiality.
- Strong problem-solving skills with a proactive approach to anticipating needs and challenges.
- Exceptional multitasking and organizational abilities, capable of working independently and under pressure.
- Strong attention to detail combined with excellent verbal and written communication skills.
- Proficient in Slack, Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), and G Suite (Sheets, Docs, Forms, Slides).
Qualifications
- Ideally, candidates will have a bachelor’s degree or an equivalent level of experience in a relevant field.
- Flexibility to accommodate changes at a moment's notice while maintaining professionalism.
- Availability between 8 AM - 3 PM PDT is desired, with the potential for up to 25% travel annually.
Career Growth Opportunities
This role offers a significant avenue for professional development, providing exposure to high-level executives and collaborative project opportunities that will enhance your career trajectory within the organization.
Company Culture And Values
At the Association of South Bay Surgeons, we are committed to delivering compassionate and comprehensive surgical care. We pride ourselves on assembling a team of highly skilled, Board Certified surgeons and fostering an inclusive culture that values teamwork and exceptional service.
Compensation And Benefits
The standard hourly pay range for this position is \(34.30 - \)54.70, specific to California, Colorado, Connecticut, Nevada, New York, and Washington. In addition, this role is eligible for equity awards based on experience, performance, and location, alongside a comprehensive benefits package that includes:
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Employment Type: Part-Time
